Always up-to-date email signatures for teams in Microsoft 365

Create and manage email signatures in Microsoft 365 with Microsoft Entra ID data

Bybrand’s integration with Microsoft Entra ID helps Microsoft 365 administrators import users from the corporate directory and use that data to create standardized, up-to-date email signatures ready to use in Outlook.

You stay in control of who uses which signature, organize employees into groups, and apply consistent templates for different areas of the company.

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Microsoft Entra ID Integration

Why choose Bybrand for Microsoft Entra ID (MS 365)?

Instead of relying on each employee to set up their own signature, you stay in control of visual standards, contact information, and campaigns that appear in each user’s emails.

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Import users and keep data up to date

With Microsoft Entra ID integration, Bybrand helps you bring Microsoft 365 users into the platform and use this information to create personalized email signatures for each employee.

With Bybrand, you can:

Filled Import users from Microsoft Entra ID into Automation groups

Filled Use directory data to automatically populate signatures

Filled Reduce manual updates to individual signatures

Filled Keep contact information more standardized in Outlook

Employee list automation

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Make signatures available directly in Outlook

The Microsoft Entra ID integration organizes users and generates signatures using directory data.

Bybrand’s Outlook Add-in complements this flow, allowing employees to use the official signature directly in Outlook when writing new messages.

Integration with Outlook

Maintain brand consistency in all emails

With centralized email signatures for Microsoft 365, you ensure everyone uses a professional signature with a logo, colors, links, banners, and company-approved information.

It also reinforces the company’s identity in every message sent by sales, support, finance, operations, and leadership teams.

Filled Strengthen the brand in external communications

Filled Promote campaigns, events, and content

Filled Add scheduling or meeting links

Filled Direct customers to important pages

Email signature marketing

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About Microsoft Entra ID

About Microsoft Entra ID

Microsoft Entra ID, formerly known as Azure AD, is the identity service used by organizations in Microsoft 365 to manage users and access. At Bybrand, it serves as a data source for creating professional email signatures with up-to-date employee information.

Related integrations

Further enhance your signature management by integrating Bybrand with your existing HR, sales, IT, and marketing platforms. Our integrations seamlessly connect to your existing employee databases, further streamlining your workflow.


Outlook Add-in

Outlook Add-in

The Outlook Add-in displays corporate email signatures in Outlook with simple installation and standardization for the entire team.

Integration with Outlook

Zoho CRM

Zoho CRM

The Zoho CRM integration uses team contact data to personalize email signatures and keep business communication standardized.

Integration with Zoho CRM

Google Workspace

Google Workspace

The Google Workspace integration syncs user data to automatically apply corporate email signatures across the entire team.

Integration with Google Workspace

FAQ

Frequently asked questions about Integration

Direct answers about Bybrand's integration with Microsoft Entra ID and Microsoft 365.

How does the integration with Entra ID work?

The integration reads information such as name, email, job title, phone number, and other attributes available in Microsoft Entra ID to generate dynamic signatures for each employee. These signatures can then be made available in Outlook with the Bybrand Add-in for Microsoft 365.


See details at: How to enable the integration. Arrow link

Does the integration replace the Outlook Add-in?

No. The integration with Microsoft Entra ID imports users and generates signatures. The Outlook Add-in is used to make the official signature available within Outlook.


See details at: How the Outlook add-in works. Arrow link

Who is this integration for?

Bybrand’s integration with Microsoft Entra ID was created for companies that use Microsoft 365 and need to manage email signatures with more control, ensuring standardization, convenience, and centralized information management.

It is especially recommended for IT administrators, Microsoft 365 administrators, companies that want to keep email communication consistent, and teams that use Outlook as their primary email client.

How does email signature management work in Microsoft 365?

The administrator defines which signature template will be used by each group of employees. This helps keep email signature policies in M365 clearer, especially in companies with different teams, such as sales, support, finance, and marketing.

Each group can use a signature template suited to its context, maintaining the brand’s visual standard and avoiding misaligned communications.

Can I create different signatures for each team?

Yes. You can create Automation groups and assign different signature templates for areas such as sales, support, finance, or legal. In addition, you can import users from Microsoft Entra ID groups.

Is Microsoft Entra ID the same as Azure AD?

Yes. Microsoft Entra ID is the new name for Azure Active Directory. Bybrand’s integration uses Microsoft Entra ID to import users from Microsoft 365 and generate email signatures with that data.

Does Bybrand use server-side or a native API in the integration?

Bybrand uses Microsoft’s official APIs to connect to Microsoft Entra ID, import users, and sync their data. To make signatures available in Outlook, Bybrand uses an Outlook Add-in installed in the organization.

Therefore, the integration does not work server-side: emails are not redirected through Bybrand’s servers, and there is no need to change the company’s email flow.