There is no need to manually enter the signature in Outlook settings
Control All Outlook Email Signatures in Microsoft 365 from One Place
Allows employees to insert the correct email signature when composing a new message
Bybrand’s Outlook Add-in works inside Outlook and applies the right corporate signature to every new message, with no copy and paste.
Ideal for Microsoft 365 (M365) administrators who need standardization, fast updates, and centralized control.
Why choose Bybrand for Outlook (Microsoft 365)?
If you manage signatures in M365, this is the most direct way to keep corporate signatures standardized in Outlook, without training users, tutorials, or rework.
See the full feature presentation.
Insert the official signature when writing an email
When you click New message, the company-approved signature appears ready in Outlook within seconds and stays up to date, with no user effort.
Update information without depending on the user
Consistent Outlook email signatures across the organization
Ready to centralize your email signature in Outlook?
Governance and signature policies in Microsoft 365
Bybrand brings control, consistency, and agility together in one place: a centralized platform to manage signatures in Microsoft 365 with governance, without complicating the end user’s routine.
Define email signature policies in M365: who uses which signature.
Standardize communications for critical areas (sales, support, finance, legal).
Dynamic email signature generation
Standardizing email signatures can be simple: Bybrand automation uses dynamic fields to populate signatures with employee data, reducing maintenance time and effort.
Deployment speed and reduced rework
Use Microsoft 365 data to automatically fill in name, job title, and phone number
Updates in Microsoft Entra ID are reflected in signatures without user action
(coming soon)
Email signature as a marketing, sales, and branding channel
Professional email signatures do more than provide contact information. They increase brand visibility, streamline sales processes, and reinforce marketing initiatives.
Every email becomes an opportunity to increase your company's credibility and brand recognition.
Reinforce your brand with consistent signatures
Easily include promotional banners or relevant links
Drive sales by embedding direct booking links
Ready to use Bybrand?
About the Outlook Add-in
Bybrand’s Outlook Add-in is a Microsoft 365 add-in that inserts the official signature directly into Outlook, with no manual user setup.
It applies the signature defined by the administrator and keeps everything up to date, ensuring standardization across the company.
Related integrations
Further enhance your signature management by integrating Bybrand with your existing HR, sales, IT, and marketing platforms. Our integrations seamlessly connect to your existing employee databases, further streamlining your workflow.
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Email signature FAQs for the Outlook Add-in
Does the add-in replace Outlook’s default signature?
Yes. Even if the user has a manual signature in Outlook, the add-in inserts Bybrand’s official signature into the email.
Does the add-in work with free email accounts?
No. The add-in is installed by an administrator in the Microsoft 365 Admin Center. Because of that, free accounts like Outlook.com and Hotmail are not supported.
Where does the add-in work: Outlook web and desktop?
It works in Outlook Web and in Outlook versions that support add-ins.
- Outlook Web App
- Outlook on Mac
- Outlook on Windows
- Outlook for iOS
- Outlook for Android
How does the Outlook add-in work?
After installation by the administrator, the add-in appears automatically in the user’s Outlook.
When composing a new email, the user opens the Bybrand Email Signature panel and chooses from the signatures enabled for them, already defined by the administrator.
See details at:
How the Outlook add-in works
.
How do I install the add-in in Outlook?
Installation is centralized and handled by the administrator in Microsoft 365. In just a few minutes, the add-in can be deployed to the entire organization or to specific groups.
See details at:
Install the add-in in Outlook (for the entire organization)
.