53 examples of professional email signatures to use in your email today

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There are various email signature styles that can help you get the most out of your professional email interactions with customers and business partners.

In this compilation, we will explore some of the best email signature ideas for business use. These are spectacular templates. In addition, we will look at how to create an HTML signature that is perfect for your needs.

Best examples of email signatures

We have gathered the 53 best email signature examples in 17 categories. There are many excellent examples of professional signatures for you to choose from and use in your business emails.

So, let’s get started.

1. Best examples of email signatures for sales

When it comes to creating effective email signatures for sales, there are a few key components that you should consider important. First, you should make sure to include a CTA block that encourages the readers of the email to take the next step. This can be as simple as offering a discount, a promotion, or a free consultation.

In addition, you should also include contact information, such as your phone number and website. This makes it easy for potential customers to contact your company.

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Email signature for sales with face photo.
Email signature for sales with face photo.

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Email signature for sales with banner.
Email signature for sales with a banner.

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Email signature example for sales with logo.
Email signature for sales with logo.

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Email signature example for sales with official badge App Store and Google Play.
Email signature example for sales with an official badge.

2. Email signature for real estate

Email signatures can be an invaluable resource for the real estate broker. They not only help promote the real estate company, but they also help create a sense of professionalism – consequently helping to sell your properties quickly.

Read also: Creating a realtor email signature.

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Email signature for real estate
Email signature for real estate with a banner at the end.

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Email signature for real estate with banner and logo.
Email signature for real estate with banner and logo.

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Email signature for real estate with banner in header.
Email signature for real estate with banner in the header.

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Email signature example with a realtor photo.
Email signature example with a realtor photo.

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Email signature for real estate with centered logo.
Email signature for real estate with centered logo.

3. Great examples for lawyers

When creating an email signature for lawyers, be sure to include important information such as your name, education, contact information (city and location), and website URL. You can also include a professional headshot and a few lines about your practice areas.

Incidentally, it is also a good idea to include a link to a personal or law firm blog.

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Lawyer email signature example.
Lawyer email signature with disclaimer box.

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Best lawyer email signature with logo.
Lawyer email signature with logo.

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Lawyer email signature with logo and disclaimer.
Lawyer email signature with logo and disclaimer.

4. Email on a mobile device

When it comes to email signatures for mobile devices, there are a few essential things to keep in mind: 1. screen size, and 2. amount of information in the email signature. Therefore, having a second version in the signature for mobile is a good idea.

Read also: How to create a professional iPhone email signature.

Examples of good responsive email signatures with 320px width.

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Email signature example for mobile device with logo.
Email signature example for a mobile device with logo.

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Minimalist mobile email signature example.
Minimalist mobile email signature.

5. A handwritten signature

Adding a handwritten signature is a simple way to make your HTML or email signature more unique. To get started, you will need to create a digital version of your handwriting that you can use for your email signature. This video tutorial is a great place to start: How to create a handwritten signature using Canva.

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Example of static handwritten signature.
Example of a static handwritten signature.

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Example of handwritten signature with animation.
Example of a handwritten signature with animation.

6. With a disclaimer

Disclaimers are often used to protect the sender and their organization from legal issues via email. Therefore, adding a disclaimer to your email signature is one way to ensure that your messages are professional and secure.

Read also: 8 Examples of email signature disclaimers that you can use.

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Signature example with multi-language disclaimer box.
Signature example with multi-language disclaimer box.

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Email signature with highlighted disclaimer area.
Email signature with highlighted disclaimer area.

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Email signature with simple disclaimer box.
Email signature with simple disclaimer box.

7. Email signatures with social media icons

A great way to instantly connect with your customers is to add social media icons in a professional email signature. This way, email recipients can quickly click on the icons to follow you on their favorite social media platform.

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Email signatures example with social media icons.
Email signatures example with social media icons.

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A great email signature with social media icons and logo.
A great email signature with social media icons and logo.

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Email signature idea with icons on the side.
Email signature idea with icons on the side.

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Email signature example with icons in the header.
Email signature example with icons in the header.

8. Examples of email signatures with animation

Animated GIF email signatures make your emails look more cheerful. That’s right – GIF email signatures are becoming increasingly popular and can add a unique and eye-catching touch to your emails. There are many ideas of where to add an animated GIF in the signature, such as in the cover image, logo, or banner.

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Example of email signatures with animated icons.
Example of email signatures with animated icons.

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Email signature with an animated banner.
Email signature with an animated banner.

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Example of animated email signatures on the headshot.
Example of animated email signatures on the headshot.

9. Perfect templates for CEOs & executives

CEOs and executive email signatures add a professional touch to the email messages that you or your company sends out daily. With a well-designed signature, you can include your job title, logo, and important links. This will give a good indication of authority to your emails, making them more enjoyable to read and open.

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Perfect CEO email signature example with logo.
Perfect CEO email signature example with logo.

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CEO email signature example with disclaimer area.
CEO email signature example with disclaimer area.

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Perfect example of a minimalist CEO email signature.
A perfect example of a minimalist CEO email signature.

10. Examples of a signature with a face photo

A simple and effective way to add a touch of personality to your email and to make it more visually appealing is to add a profile picture to your email signature. So why not create one and see the difference it can make in your emails?

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Signature example with face photo

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Signature example with profile picture.
Signature example with profile picture.

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Example of signature with face photo and logo.
Example of signature with face photo and logo.

11. Best signatures for help desk software

The best signatures for help desk software, such as Freshdesk or Zoho Desk, offer links to open email help requests, support phones, automatic ticketing, and knowledge base. There are many different signatures, each with its own unique features and advantages for help desk software.

Read also: Email signature management for IT & tech services.

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Signature example for help desk software with logo.
Signature example for help desk software with logo.

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Email signature example for help desk software with highlighted links.
Email signature example for help desk software with highlighted links.

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Signature example for IT assistant.
Signature example for IT assistant.

12. Email signatures for sales CRM

If you are looking to increase your sales and marketing efforts, you need a good email signature in your sales CRM. Similar to sales signatures, the best examples of email signatures for a sales CRM should also include personal contact information, a banner, and links.

However, it is important to ensure that the signature looks good and doesn’t contain unnecessary information.

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Email signatures for Sales CRM with background color.
Email signatures for sales CRM with the background color.

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Email signature for sales CRM with link to schedule.
Email signature for sales CRM with link to schedule.

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Alternative email signature example for sales CRM with link to schedule.
Alternative email signature example for sales CRM with link to schedule.

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Email signature for sales CRM with official badge.
Email signature for sales CRM with the official badge.

13. iPhone email signature examples

If you are like most professionals, you probably use your iPhone for many things at work. Similar to signatures for mobile devices, iPhone email signatures should have little information.

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iPhone email signature example with plain text and icons.
iPhone email signature example with plain text and icons.

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iPhone email signature example with face photo and banner.
iPhone email signature example with face photo and banner.

14. With a quotation block

Whether you are sending a business or personal email, a quote in your email signature can make your message more memorable. Here are the best examples of email signatures with quotes.

Read also: 50 Email signature quotes examples.

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Example email signature with quote in header.
Example email signature with the quote in the header.

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Email signature example with quote below logo.
Email signature example with the quote below the logo.

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Email signature example with quote in footer.
Email signature example with the quote in the footer.

15. Minimalist email signature

The benefits of having a simple HTML email signature are enormous. The first idea to use for a minimalist signature is in your email marketing platforms such as Mailchimp or ActiveCampaign. In addition, you can also add it as a secondary email signature in the exchange of internal emails with the team.

Read also: How to create a minimalist email signature.

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Simple email signature.
Simple email signature.

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Minimalist email signature with banner.
Minimalist email signature with a banner.

Finally, an HTML signature with a logo is a great way to add a branded touch to your professional emails. Here are some examples of what an email signature with a logo might look like:

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Minimalist email signature with logo.
Minimalist email signature with logo.

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Standard email signature with logo.
Standard email signature with logo.

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Email signature idea with border.
Email signature idea with border.

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Two column email signature idea.
Two-column email signature idea.

17. Plain text email signatures

Text-only email signatures are compatible with various devices and email clients, ensuring your signature displays correctly regardless of HTML support restrictions. For example, the Gmail app for Android.

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Basic email signature with links
Basic email signature with links

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Text email signature
Text email signature with disclaimer.

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Text-only email signature with four columns
Text-only email signature with four columns.

While a plain text email signature serves the basic purpose of providing sender information, it falls short in terms of visual appeal, interactivity, promotional capabilities and personalization. For example, please note that these three examples have no logos, banners, or social media icons.

Creating a business email signature

With so many options available, it can be difficult to decide on the best email signature to use in your email. However, with the right approach, you can create an email signature that is both professional and attractive.

A business email signature should have the name, position, contact phone number, company website, logo, and social icons.

This video will show you how to create an eye-catching email signature with a logo and disclaimer box. We’ll guide you through the process step-by-step, including uploading a logo, adding a disclaimer, and formatting the signature for a professional look.

Related:

Wrapping up

In this article, we explored some of the best email signature ideas for commercial use. There are many excellent examples of professional HTML signatures for you to choose from and use in your business email today.

These magnificent email signature examples not only enhance your brand, but they can also lead to better engagement on your company’s website, blog, and social media.


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