Business email signatures: examples for startups

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When you’re just starting out, you want to try out all possible growth channels. The often overlooked email signature is a powerful tool for branding and marketing in the startup ecosystem. It can turn every email sent into a marketing opportunity, extending your reach beyond traditional channels to your modest team.

In this article, we’ll explore how to create an effective email signature for your startup and how a service like Bybrand can simplify the process.

Why are email signatures crucial for startups?

Email signatures go beyond a simple scribble at the end of an email sent by the startup. If well crafted, they provide crucial contact information and reinforce the brand image. They can include your name, job title, company logo, and contact details. Moreover, they can incorporate social media links, promotional banners, and more.

Startups, especially those in technology, generally operate with smaller teams. Each email sent by a team member is an opportunity to present a cohesive brand image and promote the company’s products or services.

Brand email signature example:

Exemplo de assinatura de e-mail da startup.

Thus, a professionally designed HTML signature lends credibility to your startup, making each email a testament to your brand’s professionalism.

Best practices for startup email signatures

Much has already been written about the essential elements of an email signature. But to underline, when designing your email signature, consider the following practices:

  1. Keep it simple: A cluttered email signature can be off-putting. Keep it simple and straight to the point.
  2. Create a hierarchical design: Organize the information in order of importance, with the most critical details at the top.
  3. Match the brand: The email signature should reflect the brand’s colors, fonts, and overall aesthetics.
  4. Mobile-friendly: Make sure the HTML signature looks good and works well on mobile devices.
  5. Avoid images only: signatures created with Canva or graphic software like Photoshop can be beautiful, but inaccessible. So, prefer clickable HTML signatures.

Creating an email signature for your startup

There are several ways to create an email signature. You can code it yourself using HTML, buy a ready-made signature from Fiverr, or use an email signature generator (free or paid).

Each method has its pros and cons.

Canva or Photoshop: These methods offer total control over the design but require technical skills. Moreover, compatibility issues with different email clients or devices may arise.

Email signature generators: these tools offer a balance between customization and ease of use. They provide templates compatible with various email clients and devices and do not require technical skills.

Freelancer on Fiverr: alternatively, you can buy a complete HTML signature on marketplace platforms like Fiverr.

Using Bybrand

For startups looking for a hassle-free solution, using an email signature generator like Bybrand may be the perfect choice.

Watch: Guide for CEOs on how to create the perfect HTML email signature.

The solution offers a simple and efficient way to create professional HTML signatures. Providing various options that can be customized. Moreover, it allows you to manage all your team’s email signatures from a central dashboard, ensuring consistency in email communication

Bybrand also integrates with various platforms like Freshdesk, Google Workspace, and Zoho CRM, making it easier to implement your new email signatures across different email clients.

Ideas of email signatures for startups

When creating an email signature for your startup, consider the following ideas:

CEO or founder:

As the face of your startup, your CEO’s email signature can include a professional photo, a link to a personal blog or LinkedIn profile, and an inspiring quote.

CEO or founder HTML signature example.

Example with logo only.

HTML signature with just a logo for the startup founder.

CMO or marketing team

A CMO’s email signature can prominently feature marketing-related CTAs, such as links to recent marketing campaigns or webinars.

Email signature for the marketing team.

Sales and support team

Sales team members can include a CTA to schedule a demo or consultation and links to product or service pages on your website. The customer service team, who work daily with email, can add links to an FAQ block, Knowledge Base, or a URL to open a support ticket.

Email signature with links to the support team.


If the team is expanding, it’s appropriate for the entire human resources department to use a signature that encourages candidate referrals and advertises open job positions in the company.

Signature idea for the HR department.


A well-crafted email signature can play a critical role in building the startup’s brand and promoting engagement. Whether you’re the CEO, founder, or a member of the sales or support team. Remember, the email signature is an item that you can leverage to promote your products.

Therefore, take the time to create a signature that well represents your startup.

Bybrand background

Create your first email signature with Bybrand

Bybrand offers the ability to generate, administer, and distribute essential email signatures for your employees.

Or get more information.