How To Send The Email Signature To An Employee?

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Imagine the scenario: You are the company CTO or IT manager and have been assigned to standardize the email signatures of all employees, let’s say, 15 employees. Spontaneously, it finds Bybrand and manages to create a modern email signature for all quickly, using the clone feature.

The problem arises when you need to send the signature files individually to each employee. You do not want to, and neither can go on each machine personally and insert the email signature in the webmail or email client like Outlook. Sending the signature HTML file with an attachment may not be the best option, and putting together a step-by-step can be tedious and time-consuming.

Now comes the easy solution. The share email signature feature Solves the above process in just one action.

Learn about the signature share feature

Sharing a signature with anyone who does not have a Bybrand membership is easy. On the signature code page, visit the share button and note the global address, visible to anyone.

Share signature link

With this, you can send the signature link via email or as a simple, instant message. The employee will be able to access the private signature link is created. And by own means, paste content in the webmail or email client like Outlook.

Share signature page example

Review the full page when someone receives the link.

Realize that in the end, you have good, self-help tutorials. The page is identical to the one you see in the restricted area. It is possible to copy the rendered code or pure HTML, supported by some email clients.

Now, the IT admins or CTOs have more time to devote to the company’s essential functions, rather than having to paste the email signature for each one. Imagine now, if instead of 15 employees, the company you work has 30, 100, or 300 employees?

And the future?

We think that for large numbers of employees, signing-up may not be the best option. Medium and large companies generally use G Suite with Gmail, Microsoft Office 365, Microsoft Exchange, or similar. There comes the question of sending the signature files directly to the email account via the API.

Finally, never outsource customer service.

One of our mantras is:

Success is not delivering functionality, but learning how to solve customer problems.

The need for signature sharing functionality arose when clients were asking how they could send the signature created to collaborators. This has once again proved the importance of not outsourcing customer service.

Thanks to everyone who sends feedback, that way we can build a service that adds value to everyone.


In June of this year, the launch of the integration with Gmail was announced, created to facilitate the process of updating email signatures with only one click.

In October of this year, the launch of the integration with G Suite was announced, facilitating the creation, management, and updating of the email signatures belonging to every user within the organization.

In February 2019, the launch of the Department feature was announced, which expedites the creation of standard email signatures by adding reserved fields.