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How to create a Department email signature

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This post is also available in: Português

Unlike a regular email signature, a department email signature uses placeholders, which are automatically replaced with information from the list of employees you send to the created department.

{{key}}

(two opening brackets, “tag name” and two closing brackets)

Here’s an example of a department email signature with placeholders:

email signature with placeholders
There are two opening brackets, “tag name” and two closing brackets.

Please, note that each placeholder will be a column on your staff list. In our email signature example, we can have a list of employees with the following reserved spaces:

  • name
  • position
  • phone
  • twitter
  • facebook

With a CSV file like this.

CSV file exemple
CSV file example

Thus, for each employee interaction, the reserved spaces will be replaced by the employee’s actual information.

Email signature employee s interaction

Note that in integration, all tags are replaced.

Ready, in no time at all, you can create standard email signatures for everyone on your team.

Video

Here is a video of how to edit an email signature with placeholders.

Updated on 13 de September de 2021

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