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How to create a Department email signature


This post is also available in: Português

Unlike a regular email signature, a department email signature uses placeholders, which are automatically replaced with information from the list of employees you send to the created department.


(two opening brackets, “tag name” and two closing brackets)

Here’s an example of a department email signature with placeholders:

email signature with placeholders
There are two opening brackets, “tag name” and two closing brackets.

Please, note that each placeholder will be a column on your staff list. In our email signature example, we can have a list of employees with the following reserved spaces:

  • name
  • position
  • phone
  • twitter
  • facebook

With a CSV file like this.

CSV file exemple
CSV file example

Thus, for each employee interaction, the reserved spaces will be replaced by the employee’s actual information.

Email signature employee s interaction

Note that in integration, all tags are replaced.

Ready, in no time at all, you can create standard email signatures for everyone on your team.


Here is a video of how to edit an email signature with placeholders.

Updated on 13 de September de 2021

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