{"id":7707,"date":"2026-06-16T17:42:18","date_gmt":"2026-06-16T20:42:18","guid":{"rendered":"https:\/\/www.bybrand.io\/docs\/?post_type=ht_kb&#038;p=7707"},"modified":"2026-06-16T18:58:40","modified_gmt":"2026-06-16T21:58:40","slug":"employees-add-from-list","status":"publish","type":"ht_kb","link":"https:\/\/www.bybrand.io\/docs\/article\/employees-add-from-list\/","title":{"rendered":"Adding employees from a list"},"content":{"rendered":"\n<p class=\"wp-block-ht-blocks-messages wp-block-hb-message wp-block-hb-message--withicon is-style-info\">Accepted format: <strong>Full name, email<\/strong> \u2014 separated by commas, with one employee per line.<\/p>\n\n\n\n<p>Adding employees via a list is the fastest way to register multiple employees at once. You save time (by not having to fill out forms one by one), paste data that\u2019s already been reviewed, and can import dozens of employees in just a few seconds, keeping your records more consistent.<\/p>\n\n\n\n<p><strong>Video tutorial:<\/strong><\/p>\n\n\n\n<figure class=\"wp-block-video\"><video height=\"720\" style=\"aspect-ratio: 1280 \/ 720;\" width=\"1280\" controls src=\"https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2026\/06\/AddEmployeesByList.mp4\"><\/video><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">Step-by-step<\/h2>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Go to the Automation section, then the Employees menu <strong>\u2192 Add Employee<\/strong><\/li>\n\n\n\n<li>Click the Add by List tab.<\/li>\n\n\n\n<li>In the Employees field, paste the list (one per line) in the format:<strong> Full name, email<\/strong>.<\/li>\n\n\n\n<li>Check that all email addresses are correct.<\/li>\n\n\n\n<li>Click <strong>Add Employees<\/strong>.<\/li>\n<\/ol>\n\n\n\n<p><strong>Example:<\/strong><\/p>\n\n\n\n<figure class=\"wp-block-image size-full is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"811\" height=\"408\" src=\"https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2026\/06\/Add_employees_by_list2.png\" alt=\"Adicionar funcion\u00e1rios por lista.\" class=\"wp-image-7702\" style=\"width:804px;height:auto\" srcset=\"https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2026\/06\/Add_employees_by_list2.png 811w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2026\/06\/Add_employees_by_list2-300x151.png 300w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2026\/06\/Add_employees_by_list2-768x386.png 768w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2026\/06\/Add_employees_by_list2-50x25.png 50w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2026\/06\/Add_employees_by_list2-60x30.png 60w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2026\/06\/Add_employees_by_list2-100x50.png 100w\" sizes=\"auto, (max-width: 811px) 100vw, 811px\" \/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">Example (copy and paste)<\/h2>\n\n\n\n<pre class=\"wp-block-code\"><code>Bill Gates, bill-gates@company.com<br>Satya Nadella, satya-nadella@company.com<br>Susan Cain, susan-cain@company.com<\/code><\/pre>\n\n\n\n<h2 class=\"wp-block-heading\">Tips and precautions<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Do not use a semicolon (;)\u2014use <strong>a comma (,)<\/strong>.<\/li>\n\n\n\n<li>If the name contains a comma, remove the comma from the name (or paste only the email address).<\/li>\n\n\n\n<li>You can add <strong>500 employees<\/strong> at a time. If your list has more than 500 records, then add them separately.<\/li>\n\n\n\n<li>To import via directories, use the <strong>Google Workspace<\/strong> and <strong>Microsoft Entra ID<\/strong> options (when available).<\/li>\n<\/ul>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\">Solving import issues<\/h2>\n\n\n\n<p>We check the format of the list, rewrite duplicate contacts, and check for syntax errors each time you import employees into Bybrand.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Did I import correctly?<\/h3>\n\n\n\n<p>To complete a successful contact import, search for the employee&#8217;s name. If it&#8217;s not found, try adding it manually.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">The list shows an error<\/h3>\n\n\n\n<p>Malformed or incomplete email addresses are treated as syntax errors and are not added.<\/p>\n\n\n\n<p>Something may be missing from the email address. For example, <code>john@gmail<\/code> is missing the &#8220;.com&#8221;, and <code>john@gmailcom<\/code> is missing the dot (.) Enter the missing information and try again.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">The email address has extra spaces<\/h3>\n\n\n\n<p>Due to the way some export tools work (Excel, Google Sheets), an address may include unnecessary spaces before, after, or even in the middle. These extra spaces can cause a valid address to be reported as a syntax error.<\/p>\n\n\n\n<p>Try using the TRIM function in Excel to remove spaces from text, or similar functionality.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">The file has semicolons instead of commas<\/h3>\n\n\n\n<p>Some European spreadsheet programs use semicolons instead of commas to separate data fields in CSV or TXT files. This can cause problems when importing to Bybrand.<\/p>\n\n\n\n<p>If your import file uses semicolons as separators, replace them with commas and try importing again.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Adding employees via a list is the fastest way to register multiple employees at once. You save time (by not having to fill out forms one by one), paste data that\u2019s already been reviewed, and can import dozens of employees in just a few seconds, keeping your records more consistent&#8230;.<\/p>\n","protected":false},"author":1,"comment_status":"open","ping_status":"closed","template":"","format":"standard","meta":{"footnotes":""},"ht-kb-category":[181],"ht-kb-tag":[],"class_list":["post-7707","ht_kb","type-ht_kb","status-publish","format-standard","hentry","ht_kb_category-employees"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.8 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Adding employees from a list - Bybrand<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.bybrand.io\/docs\/article\/employees-add-from-list\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Adding employees from a list - Bybrand\" \/>\n<meta property=\"og:description\" content=\"Adding employees via a list is the fastest way to register multiple employees at once. You save time (by not having to fill out forms one by one), paste data that\u2019s already been reviewed, and can import dozens of employees in just a few seconds, keeping your records more consistent....\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.bybrand.io\/docs\/article\/employees-add-from-list\/\" \/>\n<meta property=\"og:site_name\" content=\"Bybrand\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/bybrandio\/\" \/>\n<meta property=\"article:modified_time\" content=\"2026-06-16T21:58:40+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2026\/06\/Add_employees_by_list2.png\" \/>\n\t<meta property=\"og:image:width\" content=\"811\" \/>\n\t<meta property=\"og:image:height\" content=\"408\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/png\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:site\" content=\"@bybrandio\" \/>\n<meta name=\"twitter:label1\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data1\" content=\"2 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\\\/\\\/www.bybrand.io\\\/docs\\\/article\\\/employees-add-from-list\\\/\",\"url\":\"https:\\\/\\\/www.bybrand.io\\\/docs\\\/article\\\/employees-add-from-list\\\/\",\"name\":\"Adding employees from a list - Bybrand\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/www.bybrand.io\\\/docs\\\/#website\"},\"primaryImageOfPage\":{\"@id\":\"https:\\\/\\\/www.bybrand.io\\\/docs\\\/article\\\/employees-add-from-list\\\/#primaryimage\"},\"image\":{\"@id\":\"https:\\\/\\\/www.bybrand.io\\\/docs\\\/article\\\/employees-add-from-list\\\/#primaryimage\"},\"thumbnailUrl\":\"https:\\\/\\\/www.bybrand.io\\\/docs\\\/wp-content\\\/uploads\\\/2026\\\/06\\\/Add_employees_by_list2.png\",\"datePublished\":\"2026-06-16T20:42:18+00:00\",\"dateModified\":\"2026-06-16T21:58:40+00:00\",\"breadcrumb\":{\"@id\":\"https:\\\/\\\/www.bybrand.io\\\/docs\\\/article\\\/employees-add-from-list\\\/#breadcrumb\"},\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"ReadAction\",\"target\":[\"https:\\\/\\\/www.bybrand.io\\\/docs\\\/article\\\/employees-add-from-list\\\/\"]}]},{\"@type\":\"ImageObject\",\"inLanguage\":\"en-US\",\"@id\":\"https:\\\/\\\/www.bybrand.io\\\/docs\\\/article\\\/employees-add-from-list\\\/#primaryimage\",\"url\":\"https:\\\/\\\/www.bybrand.io\\\/docs\\\/wp-content\\\/uploads\\\/2026\\\/06\\\/Add_employees_by_list2.png\",\"contentUrl\":\"https:\\\/\\\/www.bybrand.io\\\/docs\\\/wp-content\\\/uploads\\\/2026\\\/06\\\/Add_employees_by_list2.png\"},{\"@type\":\"BreadcrumbList\",\"@id\":\"https:\\\/\\\/www.bybrand.io\\\/docs\\\/article\\\/employees-add-from-list\\\/#breadcrumb\",\"itemListElement\":[{\"@type\":\"ListItem\",\"position\":1,\"name\":\"Home\",\"item\":\"https:\\\/\\\/www.bybrand.io\\\/docs\\\/\"},{\"@type\":\"ListItem\",\"position\":2,\"name\":\"Adding employees from a list\"}]},{\"@type\":\"WebSite\",\"@id\":\"https:\\\/\\\/www.bybrand.io\\\/docs\\\/#website\",\"url\":\"https:\\\/\\\/www.bybrand.io\\\/docs\\\/\",\"name\":\"Bybrand - Knowledge base\",\"description\":\"Business Email Signature Manager for IT Managers, and Marketers\",\"potentialAction\":[{\"@type\":\"SearchAction\",\"target\":{\"@type\":\"EntryPoint\",\"urlTemplate\":\"https:\\\/\\\/www.bybrand.io\\\/docs\\\/?s={search_term_string}\"},\"query-input\":{\"@type\":\"PropertyValueSpecification\",\"valueRequired\":true,\"valueName\":\"search_term_string\"}}],\"inLanguage\":\"en-US\"}]}<\/script>\n<!-- \/ Yoast SEO plugin. -->","yoast_head_json":{"title":"Adding employees from a list - Bybrand","robots":{"index":"index","follow":"follow","max-snippet":"max-snippet:-1","max-image-preview":"max-image-preview:large","max-video-preview":"max-video-preview:-1"},"canonical":"https:\/\/www.bybrand.io\/docs\/article\/employees-add-from-list\/","og_locale":"en_US","og_type":"article","og_title":"Adding employees from a list - Bybrand","og_description":"Adding employees via a list is the fastest way to register multiple employees at once. You save time (by not having to fill out forms one by one), paste data that\u2019s already been reviewed, and can import dozens of employees in just a few seconds, keeping your records more consistent....","og_url":"https:\/\/www.bybrand.io\/docs\/article\/employees-add-from-list\/","og_site_name":"Bybrand","article_publisher":"https:\/\/www.facebook.com\/bybrandio\/","article_modified_time":"2026-06-16T21:58:40+00:00","og_image":[{"width":811,"height":408,"url":"https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2026\/06\/Add_employees_by_list2.png","type":"image\/png"}],"twitter_card":"summary_large_image","twitter_site":"@bybrandio","twitter_misc":{"Est. reading time":"2 minutes"},"schema":{"@context":"https:\/\/schema.org","@graph":[{"@type":"WebPage","@id":"https:\/\/www.bybrand.io\/docs\/article\/employees-add-from-list\/","url":"https:\/\/www.bybrand.io\/docs\/article\/employees-add-from-list\/","name":"Adding employees from a list - Bybrand","isPartOf":{"@id":"https:\/\/www.bybrand.io\/docs\/#website"},"primaryImageOfPage":{"@id":"https:\/\/www.bybrand.io\/docs\/article\/employees-add-from-list\/#primaryimage"},"image":{"@id":"https:\/\/www.bybrand.io\/docs\/article\/employees-add-from-list\/#primaryimage"},"thumbnailUrl":"https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2026\/06\/Add_employees_by_list2.png","datePublished":"2026-06-16T20:42:18+00:00","dateModified":"2026-06-16T21:58:40+00:00","breadcrumb":{"@id":"https:\/\/www.bybrand.io\/docs\/article\/employees-add-from-list\/#breadcrumb"},"inLanguage":"en-US","potentialAction":[{"@type":"ReadAction","target":["https:\/\/www.bybrand.io\/docs\/article\/employees-add-from-list\/"]}]},{"@type":"ImageObject","inLanguage":"en-US","@id":"https:\/\/www.bybrand.io\/docs\/article\/employees-add-from-list\/#primaryimage","url":"https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2026\/06\/Add_employees_by_list2.png","contentUrl":"https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2026\/06\/Add_employees_by_list2.png"},{"@type":"BreadcrumbList","@id":"https:\/\/www.bybrand.io\/docs\/article\/employees-add-from-list\/#breadcrumb","itemListElement":[{"@type":"ListItem","position":1,"name":"Home","item":"https:\/\/www.bybrand.io\/docs\/"},{"@type":"ListItem","position":2,"name":"Adding employees from a list"}]},{"@type":"WebSite","@id":"https:\/\/www.bybrand.io\/docs\/#website","url":"https:\/\/www.bybrand.io\/docs\/","name":"Bybrand - Knowledge base","description":"Business Email Signature Manager for IT Managers, and Marketers","potentialAction":[{"@type":"SearchAction","target":{"@type":"EntryPoint","urlTemplate":"https:\/\/www.bybrand.io\/docs\/?s={search_term_string}"},"query-input":{"@type":"PropertyValueSpecification","valueRequired":true,"valueName":"search_term_string"}}],"inLanguage":"en-US"}]}},"_links":{"self":[{"href":"https:\/\/www.bybrand.io\/docs\/wp-json\/wp\/v2\/ht-kb\/7707","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.bybrand.io\/docs\/wp-json\/wp\/v2\/ht-kb"}],"about":[{"href":"https:\/\/www.bybrand.io\/docs\/wp-json\/wp\/v2\/types\/ht_kb"}],"author":[{"embeddable":true,"href":"https:\/\/www.bybrand.io\/docs\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.bybrand.io\/docs\/wp-json\/wp\/v2\/comments?post=7707"}],"version-history":[{"count":4,"href":"https:\/\/www.bybrand.io\/docs\/wp-json\/wp\/v2\/ht-kb\/7707\/revisions"}],"predecessor-version":[{"id":7717,"href":"https:\/\/www.bybrand.io\/docs\/wp-json\/wp\/v2\/ht-kb\/7707\/revisions\/7717"}],"wp:attachment":[{"href":"https:\/\/www.bybrand.io\/docs\/wp-json\/wp\/v2\/media?parent=7707"}],"wp:term":[{"taxonomy":"ht_kb_category","embeddable":true,"href":"https:\/\/www.bybrand.io\/docs\/wp-json\/wp\/v2\/ht-kb-category?post=7707"},{"taxonomy":"ht_kb_tag","embeddable":true,"href":"https:\/\/www.bybrand.io\/docs\/wp-json\/wp\/v2\/ht-kb-tag?post=7707"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}