{"id":7303,"date":"2026-02-06T18:30:08","date_gmt":"2026-02-06T21:30:08","guid":{"rendered":"https:\/\/www.bybrand.io\/docs\/?post_type=ht_kb&#038;p=7303"},"modified":"2026-04-09T17:38:10","modified_gmt":"2026-04-09T20:38:10","slug":"share-email-signature","status":"publish","type":"ht_kb","link":"https:\/\/www.bybrand.io\/docs\/article\/share-email-signature\/","title":{"rendered":"How to share an email signature"},"content":{"rendered":"\n<p>The email signature sharing feature allows you to generate a public and individual page for each email signature, making deployment easy and avoiding complex technical configurations.<\/p>\n\n\n\n<p>This page can be sent directly to the employee, who can:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Make small allowed edits (when enabled)<\/li>\n\n\n\n<li>Copy the ready-to-use signature<\/li>\n\n\n\n<li>Use it in Gmail, Outlook, or other email clients<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">How does email signature sharing work?<\/h2>\n\n\n\n<p>When you create an email signature, Bybrand generates a unique public link. Each link represents a specific signature, already rendered with the employee\u2019s data.<\/p>\n\n\n\n<p class=\"wp-block-ht-blocks-messages wp-block-hb-message wp-block-hb-message--withicon\">The employee does not access the Bybrand dashboard. They only see the signature page.<\/p>\n\n\n\n<p>There are several ways to access the shared email signature link. The most practical one is directly from the signature list.<\/p>\n\n\n\n<p>Here is an example:<\/p>\n\n\n\n<figure class=\"wp-block-video\"><video height=\"1080\" style=\"aspect-ratio: 1920 \/ 1080;\" width=\"1920\" controls poster=\"https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2019\/09\/SharedEmailSignature.png\" src=\"https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2019\/09\/SharedEmailSignature.mp4\"><\/video><\/figure>\n\n\n\n<p>Alternatively, you can click to edit or paste the signature, then click the <strong>More<\/strong> button, and select <strong>Share<\/strong>.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"851\" height=\"571\" src=\"https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2019\/09\/SharedSignatureOption.png\" alt=\"\" class=\"wp-image-7277\" srcset=\"https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2019\/09\/SharedSignatureOption.png 851w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2019\/09\/SharedSignatureOption-300x201.png 300w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2019\/09\/SharedSignatureOption-768x515.png 768w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2019\/09\/SharedSignatureOption-50x34.png 50w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2019\/09\/SharedSignatureOption-60x40.png 60w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2019\/09\/SharedSignatureOption-100x67.png 100w\" sizes=\"auto, (max-width: 851px) 100vw, 851px\" \/><\/figure>\n\n\n\n<p>You can then copy the public link or open it directly in your browser.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">How to send the shared email signature link<\/h2>\n\n\n\n<p>Here are some common ways to share the email signature link:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Send the link by email<\/li>\n\n\n\n<li>Share the link through an internal communication channel, such as Slack<\/li>\n\n\n\n<li>Send the link via SMS<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Using the shared email signature page<\/h2>\n\n\n\n<p>When opening the shared page, the employee will find:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>The email signature is ready to use<\/li>\n\n\n\n<li><strong>Copy signature<\/strong> button<\/li>\n\n\n\n<li><strong>Copy HTML<\/strong> option<\/li>\n\n\n\n<li>Help links for Gmail and Outlook<\/li>\n\n\n\n<li>(Optional) Simple editing of data<\/li>\n<\/ul>\n\n\n\n<p>This page works in any browser and does not require login.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"889\" src=\"https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2019\/09\/SharedSignatureFullpage-1024x889.png\" alt=\"\" class=\"wp-image-7279\" srcset=\"https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2019\/09\/SharedSignatureFullpage-1024x889.png 1024w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2019\/09\/SharedSignatureFullpage-300x260.png 300w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2019\/09\/SharedSignatureFullpage-768x667.png 768w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2019\/09\/SharedSignatureFullpage-50x43.png 50w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2019\/09\/SharedSignatureFullpage-60x52.png 60w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2019\/09\/SharedSignatureFullpage-100x87.png 100w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2019\/09\/SharedSignatureFullpage.png 1243w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">Simple editing<\/h2>\n\n\n\n<p>Simple Editing allows employees to edit only basic fields, without the risk of breaking the layout or the brand\u2019s visual standard. This way, any employee with the link can quickly fix small mistakes. <a href=\"https:\/\/www.bybrand.io\/docs\/article\/simple-editing\/\" target=\"_blank\" rel=\"noreferrer noopener\">Learn more<\/a>.<\/p>\n\n\n\n<p>Commonly allowed fields:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Name<\/li>\n\n\n\n<li>Job title<\/li>\n\n\n\n<li>Phone number<\/li>\n\n\n\n<li>Address<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-ht-blocks-messages wp-block-hb-message wp-block-hb-message--withicon is-style-info\">\ud83d\udccc Simple editing is not available when copying the HTML code.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Video tutorial<\/h2>\n\n\n\n<p>Watch the complete video showing how to share an email signature.<\/p>\n\n\n\n<figure class=\"wp-block-embed is-type-video is-provider-youtube wp-block-embed-youtube wp-embed-aspect-16-9 wp-has-aspect-ratio\"><div class=\"wp-block-embed__wrapper\">\n<iframe loading=\"lazy\" title=\"Sharing the professional email signature publicly\" width=\"1200\" height=\"675\" src=\"https:\/\/www.youtube.com\/embed\/-ZNrjHP0yMM?feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen><\/iframe>\n<\/div><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">Sharing email signatures in bulk<\/h2>\n\n\n\n<p>You may also want to see how to send email signatures to multiple employees at once.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/www.bybrand.io\/docs\/article\/bulk-send-signature\/\" target=\"_blank\" rel=\"noreferrer noopener\">Bulk email signature delivery to employees<\/a><\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Branding<\/h2>\n\n\n\n<p>You can add a custom logo and define a color theme to apply your company\u2019s branding. This removes Bybrand branding from both the shared signature page and the emails sent to employees.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/www.bybrand.io\/docs\/article\/brandkit\/\" target=\"_blank\" rel=\"noreferrer noopener\">Branding settings<\/a><\/li>\n<\/ul>\n\n\n\n<hr class=\"wp-block-separator has-css-opacity\"\/>\n\n\n\n<p>Finally, if you have any questions or run into any issues while sharing email signatures, please contact our support team.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Generate a public and individual page for each email signature.<\/p>\n","protected":false},"author":1,"comment_status":"open","ping_status":"closed","template":"","format":"standard","meta":{"footnotes":""},"ht-kb-category":[40],"ht-kb-tag":[],"class_list":["post-7303","ht_kb","type-ht_kb","status-publish","format-standard","hentry","ht_kb_category-getting-started"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.0 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>How to share an email signature - 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