{"id":6211,"date":"2025-02-17T18:36:48","date_gmt":"2025-02-17T21:36:48","guid":{"rendered":"https:\/\/www.bybrand.io\/docs\/?post_type=ht_kb&#038;p=6211"},"modified":"2025-02-17T19:03:50","modified_gmt":"2025-02-17T22:03:50","slug":"individual-email","status":"publish","type":"ht_kb","link":"https:\/\/www.bybrand.io\/docs\/article\/individual-email\/","title":{"rendered":"How to send the signature individually to an employee"},"content":{"rendered":"\n<p>Individual Email allows you to send an email signature directly to a specific employee. The recipient will receive an email containing a public link to access the signature and step-by-step instructions on how to install it in their email client.<\/p>\n\n\n\n<p><strong>Video tutorial:<\/strong><\/p>\n\n\n\n<figure class=\"wp-block-embed is-type-video is-provider-youtube wp-block-embed-youtube wp-embed-aspect-16-9 wp-has-aspect-ratio\"><div class=\"wp-block-embed__wrapper\">\n<iframe loading=\"lazy\" title=\"Sending the Email Signature Individually to an Employee\" width=\"1200\" height=\"675\" src=\"https:\/\/www.youtube.com\/embed\/RgAUS2sd7y4?feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen><\/iframe>\n<\/div><\/figure>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<p>Follow the steps below to send an email signature individually.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Steps<\/h2>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Access the email signature you want to share via email with the employee.<\/li>\n\n\n\n<li>Then click the <strong>More<\/strong> options menu (\u2026) and select <strong>Share<\/strong>.<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"831\" height=\"576\" src=\"https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2025\/02\/featureIndividualInstruction.png\" alt=\"Share button.\" class=\"wp-image-6201\" srcset=\"https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2025\/02\/featureIndividualInstruction.png 831w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2025\/02\/featureIndividualInstruction-300x208.png 300w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2025\/02\/featureIndividualInstruction-768x532.png 768w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2025\/02\/featureIndividualInstruction-50x35.png 50w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2025\/02\/featureIndividualInstruction-60x42.png 60w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2025\/02\/featureIndividualInstruction-100x69.png 100w\" sizes=\"auto, (max-width: 831px) 100vw, 831px\" \/><\/figure>\n\n\n\n<p>Locate the <strong>Email Individual<\/strong> section.<\/p>\n\n\n\n<p>Enter the email address of the employee who will receive the signature with instructions on how to paste it into their email client (e.g., Gmail, Outlook, Apple Mail).<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"848\" height=\"608\" src=\"https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2025\/02\/featureIndividualInstruction2.png\" alt=\"Individual Email Feature\" class=\"wp-image-6203\" srcset=\"https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2025\/02\/featureIndividualInstruction2.png 848w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2025\/02\/featureIndividualInstruction2-300x215.png 300w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2025\/02\/featureIndividualInstruction2-768x551.png 768w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2025\/02\/featureIndividualInstruction2-50x36.png 50w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2025\/02\/featureIndividualInstruction2-60x43.png 60w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2025\/02\/featureIndividualInstruction2-100x72.png 100w\" sizes=\"auto, (max-width: 848px) 100vw, 848px\" \/><\/figure>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\">Employee installing the email signature<\/h2>\n\n\n\n<p>When clicking on the button <strong>Submit<\/strong>, the employee will receive an email similar to this:<\/p>\n\n\n\n<figure class=\"wp-block-image size-full is-resized is-style-default wp-duotone-unset-1\"><img loading=\"lazy\" decoding=\"async\" width=\"712\" height=\"688\" src=\"https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2025\/02\/emailIndividualInstruction.png\" alt=\"Employee installing email signature\" class=\"wp-image-6205\" style=\"width:840px;height:auto\" srcset=\"https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2025\/02\/emailIndividualInstruction.png 712w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2025\/02\/emailIndividualInstruction-300x290.png 300w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2025\/02\/emailIndividualInstruction-50x48.png 50w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2025\/02\/emailIndividualInstruction-60x58.png 60w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2025\/02\/emailIndividualInstruction-100x97.png 100w\" sizes=\"auto, (max-width: 712px) 100vw, 712px\" \/><\/figure>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Employee clicks the <strong>Access Your Email Signature<\/strong> button<\/li>\n\n\n\n<li>A new window opens displaying the signature preview.<\/li>\n\n\n\n<li>He can copy the signature and paste it into the email client settings<\/li>\n<\/ol>\n\n\n\n<h2 class=\"wp-block-heading\">Final notes<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>You can access the individual sharing feature also in employee dynamic signatures, in the <strong>Automation<\/strong> section.<\/li>\n\n\n\n<li>The signature link remains available for future access, allowing employees to re-install their signature at any time.<\/li>\n\n\n\n<li>If the signature is deleted, the link will no longer be accessible.<\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>Ensure every employee receives their email signature quickly and efficiently by making setup easy and seamless.<\/p>\n","protected":false},"author":1,"comment_status":"open","ping_status":"closed","template":"","format":"standard","meta":{"footnotes":""},"ht-kb-category":[45],"ht-kb-tag":[],"class_list":["post-6211","ht_kb","type-ht_kb","status-publish","format-standard","hentry","ht_kb_category-essentials"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.0 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>How to send the signature individually to an employee - Bybrand<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.bybrand.io\/docs\/article\/individual-email\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How to send the signature individually to an employee - Bybrand\" \/>\n<meta property=\"og:description\" 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