{"id":4421,"date":"2023-01-03T16:46:30","date_gmt":"2023-01-03T19:46:30","guid":{"rendered":"https:\/\/www.bybrand.io\/docs\/?post_type=ht_kb&#038;p=4421"},"modified":"2024-12-10T20:20:38","modified_gmt":"2024-12-10T23:20:38","slug":"video-microsoft365","status":"publish","type":"ht_kb","link":"https:\/\/www.bybrand.io\/docs\/article\/video-microsoft365\/","title":{"rendered":"Adding a company-wide email signature to Microsoft 365 via Exchange"},"content":{"rendered":"\n<p>This video will show you how to create and add a company-wide email signature to Microsoft 365 (or Office 365) via Exchange.<\/p>\n\n\n\n<p>We&#8217;ll go over the steps you need to take, the settings you&#8217;ll need to adjust, and how to customize the signature to make it look exactly the way you want it.<\/p>\n\n\n\n<p>After watching this video, you&#8217;ll be able to quickly and easily add a professional-looking email signature to all of the accounts in your Microsoft 365 account using the <strong>Exchange<\/strong> and feature <strong>Mail Flow<\/strong>.<\/p>\n\n\n\n<figure class=\"wp-block-embed is-type-video is-provider-youtube wp-block-embed-youtube wp-embed-aspect-16-9 wp-has-aspect-ratio\"><div class=\"wp-block-embed__wrapper\">\n<iframe loading=\"lazy\" title=\"Setting up the perfect company email signature in Microsoft 365\" width=\"1200\" height=\"675\" src=\"https:\/\/www.youtube.com\/embed\/bTZBm1BOCDQ?feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen><\/iframe>\n<\/div><\/figure>\n\n\n\n<p>Note that the signature does not appear when composing a new email in Outlook. Therefore, the Exchange will automatically apply the signature to all email messages sent by its users.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Dynamic attributes from Microsoft Exchange<\/h2>\n\n\n\n<p>In this tutorial, you can see how to create an email signature with custom attributes from Microsoft Exchange, which the real values of your users in Active Directory will replace.<\/p>\n\n\n\n<p>Signature example with attributes.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"350\" height=\"391\" src=\"https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2023\/01\/FnW_OFJX0AUjGhI.png\" alt=\"Signature with attributes from Microsoft Exchange\n\" class=\"wp-image-4481\" srcset=\"https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2023\/01\/FnW_OFJX0AUjGhI.png 350w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2023\/01\/FnW_OFJX0AUjGhI-269x300.png 269w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2023\/01\/FnW_OFJX0AUjGhI-45x50.png 45w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2023\/01\/FnW_OFJX0AUjGhI-54x60.png 54w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2023\/01\/FnW_OFJX0AUjGhI-90x100.png 90w\" sizes=\"auto, (max-width: 350px) 100vw, 350px\" \/><\/figure>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity is-style-dots\"\/>\n\n\n\n<p><strong>See also:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Watch the full video: <a href=\"https:\/\/www.youtube.com\/watch?v=048843qHvpw\" target=\"_blank\" rel=\"noreferrer noopener\">Creating an HTML signature with attributes from Microsoft 365<\/a>;<\/li>\n\n\n\n<li><a href=\"https:\/\/www.bybrand.io\/blog\/exchange-signature-templates\/\">5 email signature templates for Microsoft Exchange;<\/a><\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Attributes list<\/h2>\n\n\n\n<p>Here we have a list of Exchange Online attributes that will work in the email signature.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>%%City%%<\/li>\n\n\n\n<li>%%Company%%<\/li>\n\n\n\n<li>%%CountryOrRegion%%<\/li>\n\n\n\n<li>%%Department%%<\/li>\n\n\n\n<li>%%DisplayName%%<\/li>\n\n\n\n<li>%%Fax%%<\/li>\n\n\n\n<li>%%FirstName%%<\/li>\n\n\n\n<li>%%HomePhone%%<\/li>\n\n\n\n<li>%%Initials%%<\/li>\n\n\n\n<li>%%LastName%%<\/li>\n\n\n\n<li>%%Manager%%<\/li>\n\n\n\n<li>%%MobilePhone%%<\/li>\n\n\n\n<li>%%Office%%<\/li>\n\n\n\n<li>%%Phone%%<\/li>\n\n\n\n<li>%%PostalCode%%<\/li>\n\n\n\n<li>%%PostOfficeBox%%<\/li>\n\n\n\n<li>%%StateOrProvince%%<\/li>\n\n\n\n<li>%%StreetAddress%%<\/li>\n\n\n\n<li>%%Title%%<\/li>\n\n\n\n<li>%%UserPrincipalName%%<\/li>\n\n\n\n<li>%%WindowsEmailAddress%%<\/li>\n<\/ul>\n\n\n\n<p>Or see the full list <a href=\"https:\/\/learn.microsoft.com\/en-us\/exchange\/security-and-compliance\/mail-flow-rules\/disclaimers-signatures-footers-or-headers\" target=\"_blank\" rel=\"noreferrer noopener\">here<\/a>.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-css-opacity\"\/>\n\n\n\n<p>By using the Exchange to apply a disclaimer with a signature, the users don&#8217;t need to manually add an email signature in the Setting area on Outlook.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>This tutorial will show you how to quickly create a business email signature and paste the final result into Microsoft 365 via Exchange.<\/p>\n","protected":false},"author":1,"comment_status":"open","ping_status":"closed","template":"","format":"standard","meta":{"footnotes":""},"ht-kb-category":[78],"ht-kb-tag":[],"class_list":["post-4421","ht_kb","type-ht_kb","status-publish","format-standard","hentry","ht_kb_category-videos"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.0 - 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