{"id":2958,"date":"2021-09-13T20:31:30","date_gmt":"2021-09-13T23:31:30","guid":{"rendered":"https:\/\/www.bybrand.io\/docs\/?post_type=ht_kb&p=2958"},"modified":"2025-05-26T19:28:26","modified_gmt":"2025-05-26T22:28:26","slug":"asana-importation","status":"publish","type":"ht_kb","link":"https:\/\/www.bybrand.io\/docs\/article\/asana-importation\/","title":{"rendered":"How to import Asana users into an automation"},"content":{"rendered":"\n

After enabling the Bybrand + Asana integration, you are sure to want to import the list of users from one workspace or several to create email signatures for them automatically.<\/p>\n\n\n\n

In the following tutorial, we will do these steps.<\/p>\n\n\n\n

How to import users from Asana?<\/h2>\n\n\n\n

Let’s assume you already have the Bybrand + Asana integration active.<\/p>\n\n\n\n

First, visit the Automation<\/strong> menu and create a new group<\/strong> to represent imported users or a specific Asana workspace.<\/p>\n\n\n\n

For our example, a new group named Asana integration<\/em> was created.<\/p>\n\n\n\n

Next, click the active Asana<\/strong> integration to import the users, as demonstrated by the example below.<\/p>\n\n\n\n

\"Import<\/figure>\n\n\n\n

In the next step, you can choose Load users<\/strong> from a specific Asana workspace or multiples (workspace groups).<\/p>\n\n\n\n

Here’s an example:<\/p>\n\n\n\n

\"Load<\/figure>\n\n\n\n

To simplify our example, let’s load a list of users from a single workspace. You can then import a selection of users from that workspace.<\/p>\n\n\n\n

A box will appear. Select the users to import and click the Import selected<\/strong> button. You will be directed to the Signature<\/strong> step.<\/p>\n\n\n\n

Defining an email signature for Asana users<\/h2>\n\n\n\n

That’s the best part.<\/p>\n\n\n\n

You can define an already created signature, or you can choose an integration template. For our quick example, let’s choose a pre-created signature template.<\/p>\n\n\n\n

Here’s an example:<\/p>\n\n\n\n

\"Asana<\/figure>\n\n\n\n

Note that all three template examples have Asana integration placeholders. They will be replaced with the actual data for each user you imported.<\/p>\n\n\n\n

For our example, I chose the template in the middle. After choosing, you will be directed to the success page. Click to see the list of users.<\/p>\n\n\n\n

Integration placeholders list:<\/h3>\n\n\n\n

Here we have the list of placeholders that you can edit in the email signature later.<\/p>\n\n\n\n

    \n
  • name<\/strong><\/li>\n\n\n\n
  • email<\/strong><\/li>\n\n\n\n
  • role<\/strong><\/li>\n\n\n\n
  • pronouns<\/strong><\/li>\n\n\n\n
  • aboutme<\/strong><\/li>\n\n\n\n
  • photo128x128<\/strong><\/li>\n<\/ul>\n\n\n\n

    We are near the end. Here is the example email signature automatically generated with user data.<\/p>\n\n\n\n

    \"Asana<\/figure>\n\n\n\n

    Note that in each Asana workspace, the user can define a different role. Therefore, if you import the same user who is in more than one workspace, Bybrand will consider the last one added.<\/p>\n\n\n\n

    In the next steps, you are likely to want to share that email signature with the user and guide him on how to paste the HTML signature into your professional email.<\/p>\n\n\n\n

    Furthermore, you can edit this pre-created email signature and add your company’s correct data at any time.<\/p>\n\n\n\n

    Go to the Signature section to do this.<\/p>\n\n\n\n

    \"Edit<\/figure>\n\n\n\n

    Video<\/h2>\n\n\n\n

    A quick video tutorial shows the steps above for creating professional HTML email signatures for all Asana users.<\/p>\n\n\n\n

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