{"id":2729,"date":"2021-07-13T15:28:20","date_gmt":"2021-07-13T18:28:20","guid":{"rendered":"https:\/\/www.bybrand.io\/docs\/?post_type=ht_kb&#038;p=2729"},"modified":"2025-10-03T12:09:31","modified_gmt":"2025-10-03T15:09:31","slug":"googlesheets-integration","status":"publish","type":"ht_kb","link":"https:\/\/www.bybrand.io\/docs\/article\/googlesheets-integration\/","title":{"rendered":"Enable Google Sheets integration"},"content":{"rendered":"\n<p>The Bybrand integration with <strong>Google Sheets<\/strong> allows you to easily import employee data to create and manage email signatures in groups. This is a practical solution for companies that already organize employee information in spreadsheets and want to automate the standardization of signatures.<\/p>\n\n\n\n<p>In this tutorial, you will learn how to connect your Google account, create a spreadsheet with the required fields, and import the data directly into Bybrand.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Prerequisites<\/h2>\n\n\n\n<p>Before you start, make sure you have:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>An active <strong>Google Workspace<\/strong> or <strong>Google Drive<\/strong> account with access to Google Sheets.<\/li>\n\n\n\n<li>Access permission to the spreadsheet for anyone with the link.<\/li>\n\n\n\n<li>A Google Sheets spreadsheet containing at least the following required columns:\n<ul class=\"wp-block-list\">\n<li><code>fullName<\/code> \u2192 Employee\u2019s full name <em>(or name field)<\/em>.<\/li>\n\n\n\n<li><code>email<\/code> \u2192 Employee\u2019s email address.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n\n\n\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\">\n<p>\ud83d\udca1 You may add other optional columns, such as <strong>phone<\/strong>, <strong>job title<\/strong>, <strong>department<\/strong>, or <strong>address<\/strong>, which can be used as placeholders in the signature.<\/p>\n<\/blockquote>\n\n\n\n<p>Example of a Google Sheets spreadsheet with the columns <code>fullName<\/code> and <code>email<\/code>.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"868\" height=\"358\" src=\"https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2021\/07\/googlesheets-step1.png\" alt=\"Employees list with placeholder\" class=\"wp-image-2710\" srcset=\"https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2021\/07\/googlesheets-step1.png 868w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2021\/07\/googlesheets-step1-300x124.png 300w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2021\/07\/googlesheets-step1-768x317.png 768w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2021\/07\/googlesheets-step1-50x21.png 50w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2021\/07\/googlesheets-step1-60x25.png 60w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2021\/07\/googlesheets-step1-100x41.png 100w\" sizes=\"auto, (max-width: 868px) 100vw, 868px\" \/><\/figure>\n\n\n\n<p class=\"wp-block-ht-blocks-messages wp-block-hb-message wp-block-hb-message--withicon is-style-info\">Watch this video on how to create the employee list <a href=\"https:\/\/www.youtube.com\/watch?v=RG59ThsoiR0\" target=\"_blank\" rel=\"noreferrer noopener\">here<\/a>.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Step 1 \u2013 Enable the integration in the Bybrand panel<\/h2>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Log in to your Bybrand account.<\/li>\n\n\n\n<li>In the sidebar menu, click <strong>Integrations<\/strong>.<\/li>\n\n\n\n<li>Find the <strong>Google Sheets<\/strong> integration and click <strong>Connect<\/strong>.<\/li>\n\n\n\n<li>Authorize Bybrand to access your Google account so the integration works properly.<\/li>\n<\/ol>\n\n\n\n<p>Localizing the Google Sheets integration.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"459\" src=\"https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2021\/07\/integrationGoogleSheets-1024x459.png\" alt=\"Bybrand + Google Sheets integration\" class=\"wp-image-7003\" srcset=\"https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2021\/07\/integrationGoogleSheets-1024x459.png 1024w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2021\/07\/integrationGoogleSheets-300x134.png 300w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2021\/07\/integrationGoogleSheets-768x344.png 768w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2021\/07\/integrationGoogleSheets-50x22.png 50w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2021\/07\/integrationGoogleSheets-60x27.png 60w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2021\/07\/integrationGoogleSheets-100x45.png 100w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2021\/07\/integrationGoogleSheets.png 1178w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p>Then click on the <strong>Add<\/strong> option, and then in the form field, click on the button to <strong>Open Google Drive<\/strong>. In the first part, you need to authorize the Bybrand app to connect to your Drive account.<\/p>\n\n\n\n<p>Here is an example.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"907\" height=\"449\" src=\"https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2022\/08\/GoogleSheetsStep1.png\" alt=\"Open Google Drive to Google Sheets integration\" class=\"wp-image-4080\" srcset=\"https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2022\/08\/GoogleSheetsStep1.png 907w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2022\/08\/GoogleSheetsStep1-300x149.png 300w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2022\/08\/GoogleSheetsStep1-768x380.png 768w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2022\/08\/GoogleSheetsStep1-50x25.png 50w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2022\/08\/GoogleSheetsStep1-60x30.png 60w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2022\/08\/GoogleSheetsStep1-100x50.png 100w\" sizes=\"auto, (max-width: 907px) 100vw, 907px\" \/><\/figure>\n\n\n\n<p>A window will pop up for you to select your spreadsheet file with the list of employees. You can select one file at a time.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"938\" height=\"517\" src=\"https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2022\/04\/GoogleSheets-SelectFile-1.png\" alt=\"Select Google Sheets file\" class=\"wp-image-3722\" srcset=\"https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2022\/04\/GoogleSheets-SelectFile-1.png 938w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2022\/04\/GoogleSheets-SelectFile-1-300x165.png 300w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2022\/04\/GoogleSheets-SelectFile-1-768x423.png 768w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2022\/04\/GoogleSheets-SelectFile-1-50x28.png 50w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2022\/04\/GoogleSheets-SelectFile-1-60x33.png 60w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2022\/04\/GoogleSheets-SelectFile-1-100x55.png 100w\" sizes=\"auto, (max-width: 938px) 100vw, 938px\" \/><\/figure>\n\n\n\n<p>Click <strong>Save<\/strong>.<\/p>\n\n\n\n<p class=\"wp-block-ht-blocks-messages wp-block-hb-message wp-block-hb-message--withicon\">Data is imported from the first visible spreadsheet. Other sheets are ignored.<\/p>\n\n\n\n<p>If everything is right, you will see the name of the Google Sheets sheet in the integration.<\/p>\n\n\n\n<p>Example:<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"709\" height=\"373\" src=\"https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2022\/04\/GoogleSheets-files-1.png\" alt=\"Spreadsheets added\" class=\"wp-image-3723\" srcset=\"https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2022\/04\/GoogleSheets-files-1.png 709w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2022\/04\/GoogleSheets-files-1-300x158.png 300w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2022\/04\/GoogleSheets-files-1-50x26.png 50w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2022\/04\/GoogleSheets-files-1-60x32.png 60w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2022\/04\/GoogleSheets-files-1-100x53.png 100w\" sizes=\"auto, (max-width: 709px) 100vw, 709px\" \/><\/figure>\n\n\n\n<p>Note that you can add various files; a good idea if you have many employees and plan to create email signatures for all of them is to separate the files by the automation.<\/p>\n\n\n\n<p>These are the steps to enable integration. Below you can read how to import the Google Sheets employee list into an automation.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Security<\/h3>\n\n\n\n<p>Google doesn&#8217;t allow third-party access to private spreadsheets. So, for the integration to work, you must share the sheet.<\/p>\n\n\n\n<p>Visit menu <strong>File \u2013 Share \u2013 Share with others<\/strong>. Then remove the <strong>Restricted<\/strong> option, and choose <strong>Anyone with the link<\/strong>.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"799\" height=\"360\" src=\"https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2021\/07\/google-sheets-menu.png\" alt=\"\" class=\"wp-image-4395\" srcset=\"https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2021\/07\/google-sheets-menu.png 799w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2021\/07\/google-sheets-menu-300x135.png 300w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2021\/07\/google-sheets-menu-768x346.png 768w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2021\/07\/google-sheets-menu-50x23.png 50w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2021\/07\/google-sheets-menu-60x27.png 60w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2021\/07\/google-sheets-menu-100x45.png 100w\" sizes=\"auto, (max-width: 799px) 100vw, 799px\" \/><\/figure>\n\n\n\n<hr class=\"wp-block-separator has-css-opacity\"\/>\n\n\n\n<p>Change permission to public access using the link.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"781\" height=\"467\" src=\"https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2023\/01\/google-sheets-public.png\" alt=\"Change permission to public access using the link.\" class=\"wp-image-4436\" srcset=\"https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2023\/01\/google-sheets-public.png 781w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2023\/01\/google-sheets-public-300x179.png 300w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2023\/01\/google-sheets-public-768x459.png 768w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2023\/01\/google-sheets-public-50x30.png 50w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2023\/01\/google-sheets-public-60x36.png 60w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2023\/01\/google-sheets-public-100x60.png 100w\" sizes=\"auto, (max-width: 781px) 100vw, 781px\" \/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">Step 2 &#8211; Import to an automation<\/h2>\n\n\n\n<p>In the third step, you must import the employee list from the file into an automation. Let&#8217;s do this step now.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Navigate to the <strong>Automation<\/strong> section.<\/li>\n\n\n\n<li><strong>Create<\/strong> a new automation group.<\/li>\n<\/ul>\n\n\n\n<p>In our example, we rename the department &#8220;Google Sheets Integration,&#8221; but you can choose another one, as &#8220;Marketing Team.&#8221;<\/p>\n\n\n\n<p>Import from Google Sheets integration.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"413\" src=\"https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2021\/07\/googlesheets-step5-1024x413.png\" alt=\"Import from Google Sheets integration\" class=\"wp-image-2718\" srcset=\"https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2021\/07\/googlesheets-step5-1024x413.png 1024w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2021\/07\/googlesheets-step5-300x121.png 300w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2021\/07\/googlesheets-step5-768x310.png 768w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2021\/07\/googlesheets-step5-50x20.png 50w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2021\/07\/googlesheets-step5-60x24.png 60w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2021\/07\/googlesheets-step5-100x40.png 100w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2021\/07\/googlesheets-step5.png 1180w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<p>You will see the list of files you have added on the next screen. Choose one, and click the <strong>Load spreadsheet<\/strong> button.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"866\" height=\"235\" src=\"https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2021\/07\/googlesheets-step6.png\" alt=\"Load spreadsheet\" class=\"wp-image-2719\" srcset=\"https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2021\/07\/googlesheets-step6.png 866w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2021\/07\/googlesheets-step6-300x81.png 300w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2021\/07\/googlesheets-step6-768x208.png 768w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2021\/07\/googlesheets-step6-50x14.png 50w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2021\/07\/googlesheets-step6-60x16.png 60w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2021\/07\/googlesheets-step6-100x27.png 100w\" sizes=\"auto, (max-width: 866px) 100vw, 866px\" \/><\/figure>\n\n\n\n<p>If everything is correct, you can see a <strong>preview<\/strong> of the data. <strong>Confirm and import<\/strong>.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"475\" src=\"https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2021\/07\/googlesheets-step7-1024x475.png\" alt=\"Employees list preview\" class=\"wp-image-2723\" srcset=\"https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2021\/07\/googlesheets-step7-1024x475.png 1024w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2021\/07\/googlesheets-step7-300x139.png 300w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2021\/07\/googlesheets-step7-768x356.png 768w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2021\/07\/googlesheets-step7-50x23.png 50w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2021\/07\/googlesheets-step7-60x28.png 60w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2021\/07\/googlesheets-step7-100x46.png 100w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2021\/07\/googlesheets-step7.png 1162w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<hr class=\"wp-block-separator has-css-opacity\"\/>\n\n\n\n<p>We won&#8217;t cover the next steps, as we already have full tutorials and videos to associate an email signature with the automation.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Step 3 \u2013 Manage signatures<\/h2>\n\n\n\n<p>After the import, you can:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Apply a default signature to all employees.<\/li>\n\n\n\n<li>Customize individual signatures when needed.<\/li>\n\n\n\n<li>Reimport the spreadsheet whenever changes are made in Google Sheets.<\/li>\n<\/ul>\n\n\n\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\">\n<p>\ud83d\udca1 Tip: Keep your spreadsheet updated. This way, when new employees are added or old ones are removed, you just need to sync again with Bybrand.<\/p>\n<\/blockquote>\n\n\n\n<h2 class=\"wp-block-heading\">Related resource<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/www.bybrand.io\/docs\/article\/departments-email-signature\/\" target=\"_blank\" rel=\"noreferrer noopener\">How to create a dynamic email signature<\/a>;<\/li>\n\n\n\n<li><a href=\"https:\/\/www.bybrand.io\/docs\/article\/dynamic-image\/\">How to add a dynamic image<\/a>;<\/li>\n\n\n\n<li><a href=\"https:\/\/www.bybrand.io\/docs\/article\/bybrand-departments\/\">Starting with automation<\/a>;<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-video-tutorial\">Video tutorial<\/h2>\n\n\n\n<p>This quick video guide will show you how to turn a spreadsheet into an employee list for unified and dynamic email signature management with Google Sheets.<\/p>\n\n\n\n<figure class=\"wp-block-embed is-type-video is-provider-youtube wp-block-embed-youtube wp-embed-aspect-16-9 wp-has-aspect-ratio\"><div class=\"wp-block-embed__wrapper\">\n<iframe loading=\"lazy\" title=\"How to turn a Google Sheets spreadsheet into email signatures\" width=\"1200\" height=\"675\" src=\"https:\/\/www.youtube.com\/embed\/bfR83IjbU8M?feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen><\/iframe>\n<\/div><\/figure>\n\n\n\n<p>With the <strong>Google Sheets<\/strong> integration, you gain speed and organization in managing email signatures. <\/p>\n\n\n\n<p>This feature is especially useful for growing teams, as it centralizes employee data and makes it easier to standardize the company\u2019s visual communication.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Enable Bybrand + Google Sheets integration to simplify email signature creation and management<\/p>\n","protected":false},"author":1,"comment_status":"open","ping_status":"closed","template":"","format":"standard","meta":{"footnotes":""},"ht-kb-category":[71],"ht-kb-tag":[],"class_list":["post-2729","ht_kb","type-ht_kb","status-publish","format-standard","hentry","ht_kb_category-googlesheets"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.0 - 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