{"id":2685,"date":"2021-06-18T15:53:00","date_gmt":"2021-06-18T18:53:00","guid":{"rendered":"https:\/\/www.bybrand.io\/docs\/?post_type=ht_kb&#038;p=2685"},"modified":"2025-10-03T11:15:17","modified_gmt":"2025-10-03T14:15:17","slug":"email-signatures-from-csv","status":"publish","type":"ht_kb","link":"https:\/\/www.bybrand.io\/docs\/article\/email-signatures-from-csv\/","title":{"rendered":"How to create email signatures from a CSV file?"},"content":{"rendered":"\n<p>In this step-by-step tutorial (with a video at the end), we will show you how to create email signatures with a CSV file containing a list of employees.<\/p>\n\n\n\n<p>You can retrieve your employee list from many external sources, such as CRM software, HR software, or employee directories.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">About the CSV file<\/h2>\n\n\n\n<p>CSV files are text files that represent tabbed data and are supported by most applications that manipulate tabbed data, such as Google Sheets, Excel, or LibreOffice Calc.<\/p>\n\n\n\n<p>Normally, you can create tabular data with these applications and, at the end, export it to comma-separated values (CSV).<\/p>\n\n\n\n<p>Here is an example of exporting with Google Sheets:<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"870\" height=\"493\" src=\"https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2021\/06\/csv-export-fileEN.png\" alt=\"Google Sheets CSV file example\" class=\"wp-image-2692\" srcset=\"https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2021\/06\/csv-export-fileEN.png 870w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2021\/06\/csv-export-fileEN-300x170.png 300w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2021\/06\/csv-export-fileEN-768x435.png 768w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2021\/06\/csv-export-fileEN-50x28.png 50w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2021\/06\/csv-export-fileEN-60x34.png 60w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2021\/06\/csv-export-fileEN-100x57.png 100w\" sizes=\"auto, (max-width: 870px) 100vw, 870px\" \/><\/figure>\n\n\n\n<p>In plain-text format, it simply looks like the example below if you open the file.<\/p>\n\n\n\n<pre class=\"wp-block-code has-white-color has-green-background-color has-text-color has-background has-link-color wp-elements-81d0efe44f026e3725f65d222b4c20b7\"><code>name,email,position,phone,linkedinProfile\nBill Gates,bill-gates@company.com,Customer Support Team,1 336-5521,https:\/\/www.linkedin.com\/in\/williamhgates\/\nSatya Nadella,satya-nadella@company.com,Customer Support Team,1 336-5522,https:\/\/www.linkedin.com\/in\/satyanadella\/<\/code><\/pre>\n\n\n\n<hr class=\"wp-block-separator has-css-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\">Creating a CSV file<\/h2>\n\n\n\n<p>Before starting the import, set the correct format and check for no missing headers; the import will fail if that happens.<\/p>\n\n\n\n<p class=\"wp-block-ht-blocks-messages wp-block-hb-message wp-block-hb-message--withicon is-style-danger\">Your CSV file must have a column to identify the <strong>\u201cfullName\u201d<\/strong> and <strong>\u201cemail\u201d<\/strong>.<\/p>\n\n\n\n<p>Here is an example of line 1, with five headers (columns):<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>fullName<\/li>\n\n\n\n<li>email<\/li>\n\n\n\n<li>position<\/li>\n\n\n\n<li>phone<\/li>\n\n\n\n<li>linkedinProfile<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"900\" height=\"254\" src=\"https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2021\/06\/employees-example-csv.png\" alt=\"Here is an example headers\" class=\"wp-image-6990\" srcset=\"https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2021\/06\/employees-example-csv.png 900w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2021\/06\/employees-example-csv-300x85.png 300w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2021\/06\/employees-example-csv-768x217.png 768w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2021\/06\/employees-example-csv-50x14.png 50w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2021\/06\/employees-example-csv-60x17.png 60w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2021\/06\/employees-example-csv-100x28.png 100w\" sizes=\"auto, (max-width: 900px) 100vw, 900px\" \/><\/figure>\n\n\n\n<p>The first line (header) is the placeholders that you will add to the email signature later. The following lines are employee data for each interaction.<\/p>\n\n\n\n<p class=\"wp-block-ht-blocks-messages wp-block-hb-message wp-block-hb-message--withicon is-style-info\">You can keep a cell empty; for example, row 5 with the name <strong>Susan Chain<\/strong> could have the phone field empty.<\/p>\n\n\n\n<p>Here is an example file for download. But you don&#8217;t need to be limited to it; you can also add or remove columns.<\/p>\n\n\n\n<p><a href=\"https:\/\/s3.amazonaws.com\/assets.bybrand.io\/Group-Of-Employees-Example.csv\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">Download CSV file example<\/a>.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-css-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\">Importing a CSV file<\/h2>\n\n\n\n<p>With your list of employees created, now comes the best part. Let&#8217;s import the file into Bybrand.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Sending the file<\/strong><\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Visit the menu <strong>Automation<\/strong> &#8211; Create a new group.<\/li>\n\n\n\n<li>Choose the CSV option.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"994\" height=\"408\" src=\"https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2021\/06\/csv-import.png\" alt=\"Example ofoption CSV file\" class=\"wp-image-2672\" srcset=\"https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2021\/06\/csv-import.png 994w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2021\/06\/csv-import-300x123.png 300w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2021\/06\/csv-import-768x315.png 768w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2021\/06\/csv-import-50x21.png 50w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2021\/06\/csv-import-60x25.png 60w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2021\/06\/csv-import-100x41.png 100w\" sizes=\"auto, (max-width: 994px) 100vw, 994px\" \/><\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Next, click to <strong>Choose<\/strong> file and submit.<\/li>\n\n\n\n<li>It is possible to see a preview of the file before the import; if everything is correct, <strong>Confirm and import<\/strong>.<\/li>\n<\/ul>\n\n\n\n<p>Next, you must associate the email signature with the automation.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Adding a signature to the automation<\/h3>\n\n\n\n<p>After successfully importing the employee list, you must associate an email signature with the newly created automation in the next step.<\/p>\n\n\n\n<p class=\"wp-block-ht-blocks-messages wp-block-hb-message wp-block-hb-message--withicon is-style-info\">If you don&#8217;t have an email signature, you can create one and go back to that step again.<\/p>\n\n\n\n<p>Remember that the email signature must have the items from the first line of your file. Here is an example of an email signature with mapped placeholders.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"802\" height=\"665\" src=\"https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2021\/06\/CSV_Email_Signature.png\" alt=\"Email signature with placeholders\" class=\"wp-image-6995\" srcset=\"https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2021\/06\/CSV_Email_Signature.png 802w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2021\/06\/CSV_Email_Signature-300x249.png 300w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2021\/06\/CSV_Email_Signature-768x637.png 768w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2021\/06\/CSV_Email_Signature-50x41.png 50w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2021\/06\/CSV_Email_Signature-60x50.png 60w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2021\/06\/CSV_Email_Signature-100x83.png 100w\" sizes=\"auto, (max-width: 802px) 100vw, 802px\" \/><\/figure>\n\n\n\n<p>Read a complete tutorial on how dynamic email signatures work at this link below.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/www.bybrand.io\/docs\/article\/departments-email-signature\/\">How to create a dynamic email signature<\/a>.<\/li>\n<\/ul>\n\n\n\n<hr class=\"wp-block-separator has-css-opacity\"\/>\n\n\n\n<h3 class=\"wp-block-heading\">Video tutorial<\/h3>\n\n\n\n<p>Here we have a complete video tutorial with all the steps above.<\/p>\n\n\n\n<figure class=\"wp-block-embed is-type-video is-provider-youtube wp-block-embed-youtube wp-embed-aspect-16-9 wp-has-aspect-ratio\"><div class=\"wp-block-embed__wrapper\">\n<iframe loading=\"lazy\" title=\"Creating a standard email signature for all employees\" width=\"1200\" height=\"675\" src=\"https:\/\/www.youtube.com\/embed\/SOVtYggeFPE?feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen><\/iframe>\n<\/div><\/figure>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\">Extras<\/h2>\n\n\n\n<p>If you want to make basic changes like adding new header fields, you can visit the <strong>Settings<\/strong> menu.<\/p>\n\n\n\n<p>An alternative is also to export the list of employees, make the advanced modifications in MS Excel, and when complete, send the file to a new automation.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"985\" height=\"436\" src=\"https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2021\/06\/csv-edit-department.png\" alt=\"Edit department\" class=\"wp-image-2676\" srcset=\"https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2021\/06\/csv-edit-department.png 985w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2021\/06\/csv-edit-department-300x133.png 300w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2021\/06\/csv-edit-department-768x340.png 768w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2021\/06\/csv-edit-department-50x22.png 50w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2021\/06\/csv-edit-department-60x27.png 60w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2021\/06\/csv-edit-department-100x44.png 100w\" sizes=\"auto, (max-width: 985px) 100vw, 985px\" \/><\/figure>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<p>You can associate the same signature if you delete the old automation or clone the email signature from that automation.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">See also<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/www.bybrand.io\/docs\/article\/googlesheets-integration\/\">Google Sheets Integration<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.bybrand.io\/docs\/article\/bybrand-departments\/\">Getting Started with Automation<\/a><\/li>\n<\/ul>\n\n\n\n<p><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Steps of how-to create email signatures from a CSV file with the employee list.<\/p>\n","protected":false},"author":1,"comment_status":"open","ping_status":"closed","template":"","format":"standard","meta":{"footnotes":""},"ht-kb-category":[62],"ht-kb-tag":[],"class_list":["post-2685","ht_kb","type-ht_kb","status-publish","format-standard","hentry","ht_kb_category-automation"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.0 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>How to create email signatures from a CSV file? 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