{"id":2350,"date":"2021-02-26T17:48:55","date_gmt":"2021-02-26T20:48:55","guid":{"rendered":"https:\/\/www.bybrand.io\/docs\/?post_type=ht_kb&#038;p=2350"},"modified":"2025-05-27T18:44:36","modified_gmt":"2025-05-27T21:44:36","slug":"gmail-alias-departments","status":"publish","type":"ht_kb","link":"https:\/\/www.bybrand.io\/docs\/article\/gmail-alias-departments\/","title":{"rendered":"Gmail alias into the Automation"},"content":{"rendered":"\n<p>In this tutorial, you\u2019ll learn how to manage multiple email signatures for Gmail <strong>email aliases<\/strong> using Bybrand\u2019s <strong>Automation<\/strong> feature.<\/p>\n\n\n\n<p><strong>Why use email aliases with Automation?<\/strong><\/p>\n\n\n\n<p>Bybrand allows you to update email signatures for Gmail <strong>aliases<\/strong> individually, which works well if users only have a few aliases (e.g., 2 to 5).<\/p>\n\n\n\n<p>However, when your organization has dozens of aliases per user, managing them one by one becomes impractical. For example, the main address \u201cdylan.posse@company.com\u201d might have several aliases:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>dy@company.com<\/li>\n\n\n\n<li>cmo@company.com<\/li>\n\n\n\n<li>dylan@company2.com<\/li>\n\n\n\n<li>dylan.posse@company2.com<\/li>\n<\/ul>\n\n\n\n<p>In such cases, using <strong>Automation<\/strong> helps you manage email signatures more efficiently and in bulk, saving time and ensuring consistency.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Importing email aliases with Automation<\/h2>\n\n\n\n<p>Make sure your Bybrand account is integrated with <a href=\"https:\/\/www.bybrand.io\/integrations\/workspace\" target=\"_blank\" rel=\"noreferrer noopener\">Google Workspace<\/a>.<\/p>\n\n\n\n<p>We recommend importing aliases into a new Automation. You can do this by cloning an existing email signature, so both Automations use the same template.<\/p>\n\n\n\n<p class=\"wp-block-ht-blocks-messages wp-block-hb-message wp-block-hb-message--withicon\"><strong>Note:<\/strong> If you import aliases into an existing Automation that already includes the main email addresses, Bybrand will create duplicate entries. You can delete the duplicates afterward if needed.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">How to import:<\/h3>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Go to the import section of your <strong>Automation<\/strong>.<\/li>\n\n\n\n<li>Select the desired users.<\/li>\n\n\n\n<li>Check the box labeled <strong>Load all user email aliases into the Automation.<\/strong><\/li>\n<\/ol>\n\n\n\n<p>Example:<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"488\" src=\"https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2021\/02\/department-gsuite-reimport-1024x488.png\" alt=\"Option import alias to department\" class=\"wp-image-2335\" srcset=\"https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2021\/02\/department-gsuite-reimport-1024x488.png 1024w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2021\/02\/department-gsuite-reimport-300x143.png 300w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2021\/02\/department-gsuite-reimport-768x366.png 768w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2021\/02\/department-gsuite-reimport-50x24.png 50w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2021\/02\/department-gsuite-reimport-60x29.png 60w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2021\/02\/department-gsuite-reimport-100x48.png 100w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2021\/02\/department-gsuite-reimport.png 1142w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p>After importing, the aliases will appear as separate entries in the Automation list with a warning icon, indicating that they share the same data as the primary address\u2014except for the email.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"985\" height=\"474\" src=\"https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2021\/02\/department-gsuite-alert.png\" alt=\"Alert icon to duplicate employee\" class=\"wp-image-2336\" srcset=\"https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2021\/02\/department-gsuite-alert.png 985w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2021\/02\/department-gsuite-alert-300x144.png 300w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2021\/02\/department-gsuite-alert-768x370.png 768w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2021\/02\/department-gsuite-alert-50x24.png 50w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2021\/02\/department-gsuite-alert-60x29.png 60w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2021\/02\/department-gsuite-alert-100x48.png 100w\" sizes=\"auto, (max-width: 985px) 100vw, 985px\" \/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">Updating email signatures for aliases<\/h2>\n\n\n\n<p>One of the main benefits of using email aliases in Automation is the ability to update all related signatures at once.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">To perform a bulk update:<\/h3>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Open the user list within the Automation.<\/li>\n\n\n\n<li>Click on the <strong>\u201cBulk Update\u201d<\/strong> menu.<\/li>\n\n\n\n<li>Select the email addresses and their aliases.<\/li>\n\n\n\n<li>Click <strong>\u201cUpdate selected.\u201d<\/strong><\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"443\" src=\"https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2022\/04\/bulkUpdate2Inline-1024x443.png\" alt=\"\" class=\"wp-image-6114\" srcset=\"https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2022\/04\/bulkUpdate2Inline-1024x443.png 1024w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2022\/04\/bulkUpdate2Inline-300x130.png 300w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2022\/04\/bulkUpdate2Inline-768x333.png 768w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2022\/04\/bulkUpdate2Inline-50x22.png 50w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2022\/04\/bulkUpdate2Inline-60x26.png 60w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2022\/04\/bulkUpdate2Inline-100x43.png 100w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2022\/04\/bulkUpdate2Inline.png 1180w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p>As a result, both the primary address and all aliases will have the same, up-to-date email signature.<\/p>\n\n\n\n<p><strong>Example:<\/strong><\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"970\" height=\"476\" src=\"https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2021\/02\/department-gsuite-selected-alias.png\" alt=\"Selected employees to bulk update\" class=\"wp-image-2339\" srcset=\"https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2021\/02\/department-gsuite-selected-alias.png 970w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2021\/02\/department-gsuite-selected-alias-300x147.png 300w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2021\/02\/department-gsuite-selected-alias-768x377.png 768w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2021\/02\/department-gsuite-selected-alias-50x25.png 50w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2021\/02\/department-gsuite-selected-alias-60x29.png 60w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2021\/02\/department-gsuite-selected-alias-100x49.png 100w\" sizes=\"auto, (max-width: 970px) 100vw, 970px\" \/><\/figure>\n\n\n\n<p>To finish, click on the button <strong>Update to selected<\/strong>.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-css-opacity\"\/>\n\n\n\n<p>The result for the user on Gmail account. The primary email account and the alternate address have an identical email signature.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"997\" height=\"583\" src=\"https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2021\/02\/department-alias-gmail.gif\" alt=\"Vanessa email signature preview\" class=\"wp-image-2342\"\/><\/figure>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity is-style-dots\"\/>\n\n\n\n<h2 class=\"wp-block-heading\">Creating different signatures for aliases<\/h2>\n\n\n\n<p>If you need each email alias to have its own unique signature, you\u2019ll need to create and manage separate signatures for each one.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/www.bybrand.io\/docs\/article\/alias-in-gsuite\/\">Updating email signatures for aliases in Google Workspace<\/a>.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Limitations with alternate domains<\/h2>\n\n\n\n<p>Alias importing only works with email addresses under the same domain as the organization (e.g., alias@company.com). Aliases using alternate or secondary domains (like alias@company2.com) are not supported for import within Automation.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Learn how to work with many Gmail alias addresses within an automation<\/p>\n","protected":false},"author":1,"comment_status":"open","ping_status":"closed","template":"","format":"standard","meta":{"footnotes":""},"ht-kb-category":[51],"ht-kb-tag":[],"class_list":["post-2350","ht_kb","type-ht_kb","status-publish","format-standard","hentry","ht_kb_category-workspace"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.0 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Managing many email signatures for alias addresses for Gmail users<\/title>\n<meta name=\"description\" content=\"Bybrand has the capability to update email signatures on Gmail alias addresses, which is individual. 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