{"id":1303,"date":"2020-02-10T15:50:45","date_gmt":"2020-02-10T18:50:45","guid":{"rendered":"https:\/\/www.bybrand.io\/docs\/?post_type=ht_kb&#038;p=1303"},"modified":"2026-04-27T20:05:25","modified_gmt":"2026-04-27T23:05:25","slug":"dynamic-email-signature","status":"publish","type":"ht_kb","link":"https:\/\/www.bybrand.io\/docs\/article\/dynamic-email-signature\/","title":{"rendered":"How to create a dynamic email signature"},"content":{"rendered":"\n<p>Unlike a regular email signature, a dynamic email signature (<em>linked to an automation<\/em>) uses placeholders, which are automatically replaced with information from the list of employees you send to the created automation.<\/p>\n\n\n\n<pre class=\"wp-block-code\"><code>{{key}}<\/code><\/pre>\n\n\n\n<p>(Two left curly braces, \u201ctag name\u201d, Two right curly braces)<\/p>\n\n\n\n<p>Here&#8217;s an example of a dynamic email signature with placeholders:<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"642\" height=\"380\" src=\"https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2020\/02\/automationDynamicSignature.png\" alt=\"Email signature with placeholders\" class=\"wp-image-6547\" srcset=\"https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2020\/02\/automationDynamicSignature.png 642w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2020\/02\/automationDynamicSignature-300x178.png 300w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2020\/02\/automationDynamicSignature-50x30.png 50w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2020\/02\/automationDynamicSignature-60x36.png 60w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2020\/02\/automationDynamicSignature-100x59.png 100w\" sizes=\"auto, (max-width: 642px) 100vw, 642px\" \/><figcaption class=\"wp-element-caption\">There are two left curly braces, &#8220;tag name&#8221; and Two right curly braces.<\/figcaption><\/figure>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity is-style-dots\"\/>\n\n\n\n<p>Please, note that each placeholder will be a column on your staff list. In our email signature example, we can have a list of employees with the following reserved spaces:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>name<\/li>\n\n\n\n<li>position<\/li>\n\n\n\n<li>company<\/li>\n\n\n\n<li>phone<\/li>\n\n\n\n<li>mobile<\/li>\n<\/ul>\n\n\n\n<p>With a CSV file like this:<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"536\" height=\"177\" src=\"https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2025\/05\/csv-file-exemple-edited.png\" alt=\"CSV file exemple\" class=\"wp-image-6551\" srcset=\"https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2025\/05\/csv-file-exemple-edited.png 536w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2025\/05\/csv-file-exemple-edited-300x99.png 300w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2025\/05\/csv-file-exemple-edited-50x17.png 50w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2025\/05\/csv-file-exemple-edited-60x20.png 60w, https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2025\/05\/csv-file-exemple-edited-100x33.png 100w\" sizes=\"auto, (max-width: 536px) 100vw, 536px\" \/><figcaption class=\"wp-element-caption\">CSV file example<\/figcaption><\/figure>\n\n\n\n<p>Thus, for each employee interaction, the reserved spaces will be replaced by the employee&#8217;s actual information.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"768\" height=\"432\" src=\"https:\/\/www.bybrand.io\/docs\/wp-content\/uploads\/2020\/02\/automationEmployeesPreview.gif\" alt=\"Email signature employees interaction\" class=\"wp-image-6545\"\/><\/figure>\n\n\n\n<p>Note that in integration, all tags are replaced.<\/p>\n\n\n\n<p class=\"wp-block-ht-blocks-messages wp-block-hb-message wp-block-hb-message--withicon is-style-info\">Placeholders do not work if you use a <strong>dot (.)<\/strong> or space between the name, for example: <strong>{{employees.name}}<\/strong> &#8211; the text is changed to camelCase &#8211; resulting in <strong>\u2063{{employeesName}}<\/strong>.<\/p>\n\n\n\n<p>Ready, in no time at all, you can create standard email signatures for everyone on your team.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Integration placeholders<\/h2>\n\n\n\n<p>Each integration, such as Freshdesk and Google Workspace, has its own specific placeholders that make it easy to create dynamic signatures. For more details on the placeholders available for each integration, visit the links below.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/www.bybrand.io\/docs\/article\/departments-gsuite-import\/#placeholders\">Google Workspace<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.bybrand.io\/docs\/article\/microsoft-entra-integration\/\" target=\"_blank\" rel=\"noreferrer noopener\">Microsoft Entra ID<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.bybrand.io\/docs\/article\/zohocrm-departments\/\">Zoho CRM<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/www.bybrand.io\/docs\/article\/zohodesk-departments\/\">Zoho Desk<\/a><\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Quick video<\/h2>\n\n\n\n<p>Creating email signatures for multiple employees can be a time-consuming task. But using placeholders, you can accelerate the process.<\/p>\n\n\n\n<p>In this quick video, we will see how to list and use placeholders in email signatures.<\/p>\n\n\n\n<figure class=\"wp-block-embed is-type-video is-provider-youtube wp-block-embed-youtube wp-embed-aspect-16-9 wp-has-aspect-ratio\"><div class=\"wp-block-embed__wrapper\">\n<iframe loading=\"lazy\" title=\"Knowing how to add signature placeholders in an automation group\" width=\"1200\" height=\"675\" src=\"https:\/\/www.youtube.com\/embed\/_yRgcxBCRqI?feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen><\/iframe>\n<\/div><\/figure>\n","protected":false},"excerpt":{"rendered":"<p>Unlike a regular email signature, a dynamic email signature (linked to an automation) uses placeholders, which are automatically replaced with information from the list of employees you send to the created automation. (Two left curly braces, \u201ctag name\u201d, Two right curly braces) Here&#8217;s an example of a dynamic email signature&#8230;<\/p>\n","protected":false},"author":1,"comment_status":"open","ping_status":"closed","template":"","format":"standard","meta":{"footnotes":""},"ht-kb-category":[62],"ht-kb-tag":[],"class_list":["post-1303","ht_kb","type-ht_kb","status-publish","format-standard","hentry","ht_kb_category-automation"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.0 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>How to create a dynamic email signature - Bybrand<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.bybrand.io\/docs\/article\/dynamic-email-signature\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How to create a dynamic email signature - Bybrand\" \/>\n<meta property=\"og:description\" content=\"Unlike a regular email signature, a dynamic email signature (linked to an automation) uses placeholders, which are automatically replaced with information from the list of employees you send to the created automation. 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