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How to share an email signature

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Normally, in a big company, the IT, IT manager or a marketing professional is the one in charge of creating email signatures for all the employees. The problem starts when they need to share the signatures with the people that need them.

The feature of sharing a signature publically is here to solve that. You can now send a link to the signature to any employee or friend.

Below is a step-by-step tutorial, and you can find a complete video tutorial at the end of the article.

Sharing the email signature with an employee

The first step is to access the code of the signature with the Paste in email button, and then you need to click on the sharing button, as you can see in the image below:

Share email signature action

After that, a new page will open, which you can send the link to any person without the need of logging in or having restricted access from Bybrand.

Here are some ideas about how to share the signature link with an employee:

  • Sending the link through email;
  • Sending the link through an internal communication channel, such as Slack;
  • Sending the link through SMS;

Using the shared email signature

Once a collaborator has the link in hands, they can access and copy the code created specifically for them. At the end of the shared page, there are good tutorials, and others can be found in the Knowledge Base.

An example:

Page share email signature

Only the person that has the link can access this page. The manager of your Bybrand account is the one controlling who receives it.

Simple editions

It’s possible to make simple editions in text fields like email, phone, and address. With this, any person with the link can fix tiny mistakes.

  • The simple edition is not available for HTML changes.

Video tutorial

As promised, here’s a video showing how to share an email signature.

Done. If you have any questions or difficulties, please get in touch with our support team.

Updated on 21 de October de 2019

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