Table of contents<\/h2>- The use of a personal email signature vs. business signature<\/a><\/li>
- Personal email signatures: why and how<\/a>
- Creating personal email signatures<\/a><\/li>
- Not all email signature generators and tools are created equal<\/a><\/li>
- What information to include in your personal email signature<\/a><\/li><\/ul><\/li>
- What is a professional email signature?<\/a>
- Why do you need a business email signature?<\/a><\/li>
- What to include in a professional email signature<\/a><\/li>
- Different business email signatures for different roles<\/a><\/li><\/ul><\/li>
- Professional email signature examples<\/a><\/li>
- Final thoughts<\/a><\/li><\/ul><\/div>\n\n\n\n
The use of a personal email signature vs. business signature<\/span><\/h2>\n\n\n\nThe unwritten yet obvious rule is you shouldn\u2019t use company email for personal use, just as you shouldn\u2019t use personal email to conduct company business.<\/p>\n\n\n\n
As organizations clamp down on this, data shows the trend of having two email accounts is growing. Although many people have multiple email accounts, on average, email users<\/a> have gone from having 1.75 email accounts four years ago to 1.86 in 2022.<\/p>\n\n\n\n\nBy early 2019, nearly 3.8 billion email accounts were existing. Radicati expects that number to reach 4.2 billion by the end of 2022.<\/p>\nRadicati Group study<\/cite><\/blockquote>\n\n\n\nThis could be in part thanks to the explosion in numbers of people starting their own businesses and\/or joining the gig economy. And because \u201ccatlover12345@email.com\u201d doesn\u2019t inspire confidence, freelancers, students, one-person businesses, and influencers alike are signing up to create professional-sounding email addresses. These are accompanied by professional-looking email signatures.<\/p>\n\n\n
\n![\"Unprofessional](\"https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2022\/04\/catlover-personal-email.png\")
<\/figure>\n<\/div>\n\n\nOn the business side of things, email signatures are, for the most part, managed by HR departments or department managers. They need to ensure that employee signatures are professional and that they all reflect the company\u2019s brand identity.<\/p>\n\n\n\n
In a fast-moving world, it\u2019s vital for managers to stay abreast of email signature trends and have professional tools at hand to make changes on the fly.<\/p>\n\n\n\n
Personal email signatures: why and how<\/span><\/h2>\n\n\n\nCreating a personal email signature is quick and easy to do and can serve many purposes.<\/p>\n\n\n\n
One, it can help your friends and family find you on other platforms.<\/p>\n\n\n\n
Two, it creates a professional-looking sign-off whether you\u2019re job hunting or contacting customer service or your bank, for example.<\/p>\n\n\n\n
You could also use it to advertise your personal brand if you\u2019re a freelancer or entrepreneur.<\/p>\n\n\n\n
Creating personal email signatures<\/span><\/h3>\n\n\n\nYou\u2019ll find that most of the big email platforms have their own built-in signature generator. These vary in what they let you do, but with a little persistence, you should be able to create something that\u2019s both useful and looks OK.<\/p>\n\n\n\n
To create a personal signature, web email clients usually require just a few clicks in the Settings and following the prompts.<\/p>\n\n\n\n
There are also numerous paid and free email signature generators available that integrate with the big email providers such as Gmail, Outlook, Apple Mail, Yahoo, Thunderbird, and Office 365 clients.<\/p>\n\n\n\n
Here we have three free email signature generator options.<\/p>\n\n\n\n
\n- LinkedIn-based signature generator<\/a>;<\/li>\n\n\n\n
- HubSpot<\/a>;<\/li>\n\n\n\n
- Mailbum<\/a>;<\/li>\n<\/ul>\n\n\n\n
Not all email signature generators and tools are created equal<\/span><\/h3>\n\n\n\nWhen looking for a subscription-based or free email signature generator for your personal email, take your time to browse around. Look for generators of mail signatures that have features that will be useful to you.<\/p>\n\n\n\n
- Creating personal email signatures<\/a><\/li>
- Not all email signature generators and tools are created equal<\/a><\/li>
- What information to include in your personal email signature<\/a><\/li><\/ul><\/li>
- What is a professional email signature?<\/a>
- Why do you need a business email signature?<\/a><\/li>
- What to include in a professional email signature<\/a><\/li>
- Different business email signatures for different roles<\/a><\/li><\/ul><\/li>
- Professional email signature examples<\/a><\/li>
- Final thoughts<\/a><\/li><\/ul><\/div>\n\n\n\n
The use of a personal email signature vs. business signature<\/span><\/h2>\n\n\n\n
The unwritten yet obvious rule is you shouldn\u2019t use company email for personal use, just as you shouldn\u2019t use personal email to conduct company business.<\/p>\n\n\n\n
As organizations clamp down on this, data shows the trend of having two email accounts is growing. Although many people have multiple email accounts, on average, email users<\/a> have gone from having 1.75 email accounts four years ago to 1.86 in 2022.<\/p>\n\n\n\n
\n
By early 2019, nearly 3.8 billion email accounts were existing. Radicati expects that number to reach 4.2 billion by the end of 2022.<\/p>\nRadicati Group study<\/cite><\/blockquote>\n\n\n\n
This could be in part thanks to the explosion in numbers of people starting their own businesses and\/or joining the gig economy. And because \u201ccatlover12345@email.com\u201d doesn\u2019t inspire confidence, freelancers, students, one-person businesses, and influencers alike are signing up to create professional-sounding email addresses. These are accompanied by professional-looking email signatures.<\/p>\n\n\n
\n<\/figure>\n<\/div>\n\n\nOn the business side of things, email signatures are, for the most part, managed by HR departments or department managers. They need to ensure that employee signatures are professional and that they all reflect the company\u2019s brand identity.<\/p>\n\n\n\n
In a fast-moving world, it\u2019s vital for managers to stay abreast of email signature trends and have professional tools at hand to make changes on the fly.<\/p>\n\n\n\n
Personal email signatures: why and how<\/span><\/h2>\n\n\n\n
Creating a personal email signature is quick and easy to do and can serve many purposes.<\/p>\n\n\n\n
One, it can help your friends and family find you on other platforms.<\/p>\n\n\n\n
Two, it creates a professional-looking sign-off whether you\u2019re job hunting or contacting customer service or your bank, for example.<\/p>\n\n\n\n
You could also use it to advertise your personal brand if you\u2019re a freelancer or entrepreneur.<\/p>\n\n\n\n
Creating personal email signatures<\/span><\/h3>\n\n\n\n
You\u2019ll find that most of the big email platforms have their own built-in signature generator. These vary in what they let you do, but with a little persistence, you should be able to create something that\u2019s both useful and looks OK.<\/p>\n\n\n\n
To create a personal signature, web email clients usually require just a few clicks in the Settings and following the prompts.<\/p>\n\n\n\n
There are also numerous paid and free email signature generators available that integrate with the big email providers such as Gmail, Outlook, Apple Mail, Yahoo, Thunderbird, and Office 365 clients.<\/p>\n\n\n\n
Here we have three free email signature generator options.<\/p>\n\n\n\n
- \n
- LinkedIn-based signature generator<\/a>;<\/li>\n\n\n\n
- HubSpot<\/a>;<\/li>\n\n\n\n
- Mailbum<\/a>;<\/li>\n<\/ul>\n\n\n\n
Not all email signature generators and tools are created equal<\/span><\/h3>\n\n\n\n
When looking for a subscription-based or free email signature generator for your personal email, take your time to browse around. Look for generators of mail signatures that have features that will be useful to you.<\/p>\n\n\n\n
- HubSpot<\/a>;<\/li>\n\n\n\n
- What to include in a professional email signature<\/a><\/li>
- Not all email signature generators and tools are created equal<\/a><\/li>