Table of contents<\/h2>- Remove excess information<\/a><\/li>
- Remove icons<\/a><\/li>
- Avoid using base64 images<\/a><\/li>
- Avoid creating a signature with MS Word<\/a><\/li>
- Cache: clean up old records<\/a><\/li>
- Better solution: Use an email signature editor<\/a><\/li>
- How to see the number of characters in the email signature<\/a><\/li><\/ul><\/div>\n\n\n\n
Remove excess information<\/span><\/h2>\n\n\n\nEvery Gmail signature should include the key contact essentials, such as:<\/p>\n\n\n\n
\n- Name<\/li>\n\n\n\n
- Company\/Brand Logo<\/li>\n\n\n\n
- Link to Brand Website<\/li>\n\n\n\n
- Your Title\/Position<\/li>\n\n\n\n
- An alternative way of reaching you (social media, phone, etc.)<\/li>\n<\/ul>\n\n\n\n
As long as you hit those target pieces of information, you have done your job to ensure the communication can keep moving forward between you and your contact. Beyond that, any other information in your signature can be removed to satisfy the 10,000-character limit, such as any legal disclosures or disclaimers required by your industry.<\/p>\n\n\n\n
Sometimes, adding a quick link to your online disclaimers instead of having them in your signature is enough. Always consult your legal team before removing this info as you want to protect yourself and your company.<\/p>\n\n\n\n
See this example of a standard email signature with a disclaimer box and less than 10,000 characters.<\/p>\n\n\n
\n![\"Standard](\"https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2021\/10\/template-1020.png\")
Disclaimer email signature template<\/a><\/figcaption><\/figure>\n<\/div>\n\n\n
\n\n\n\nRemove icons<\/span><\/h2>\n\n\n\nIn the U.S., the average person has 8.4 social media accounts<\/a>. If your company does as well, you may end up with 8-9 different platform icons in your email signature, which may take you over the character limit.<\/p>\n\n\n\nConsider only including icons of the essential top three. This focuses your marketing efforts, reduces the number of contact points between you and your audience, and prevents missed information or messages on different platforms.<\/p>\n\n\n\n
Email signature example with three social media icons that is below the character limit.<\/p>\n\n\n
\n![\"Email](\"https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2021\/09\/template-3016.png\")
Sales email signature templates<\/a><\/figcaption><\/figure>\n<\/div>\n\n\n
\n\n\n\nAvoid using base64 images<\/span><\/h2>\n\n\n\nBase64 images are used to reduce the overall data size by encoding binary data into transferable media using ASCII. This is typically only useful for tiny images. The problem is that Gmail does not always support using a base64 image. Don\u2019t waste valuable space in your Gmail signature for an image that many not even be visible due to restrictions. It is good practice to avoid using them at all.<\/p>\n\n\n\n
Avoid creating a signature with MS Word<\/span><\/h2>\n\n\n\nMicrosoft Word is an excellent program for writing documents or printing forms based on your in-program formatting. However, it is not a viable solution for Gmail signatures because it does not use the same format or sizing principles. What looks good in Word may end up looking utterly unprofessional in your Gmail signature settings.<\/p>\n\n\n\n
Cache: clean up old records<\/span><\/h2>\n\n\n\nIf you\u2019ve manually pasted it into Gmail, you can also remove the signature completely. Save the changes and then add again the signature in the signature area. For Gmail to clean up old records.<\/p>\n\n\n\n
Example, Gmail without signature:<\/strong><\/p>\n\n\n\n![\"Gmail](\"https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2024\/07\/GmailNoSignature.png\")
<\/figure>\n\n\n\nAfter removing, save. Close Gmail and open it again.<\/p>\n\n\n\n
Better solution: Use an email signature editor<\/span><\/h2>\n\n\n\nThe best solution is to use a reliable and professional Gmail signature creator like Bybrand\u2019s HTML Signature Editor<\/a>. This ensures you get an easy-to-navigate signature with images, icons, and links that your contacts can review to follow up in the future.<\/p>\n\n\n\nYou can start from a pre-created template or create a new one from scratch<\/a>. Watch this video with the editor\u2019s first steps.<\/p>\n\n\n\n
Remove excess information<\/span><\/h2>\n\n\n\nEvery Gmail signature should include the key contact essentials, such as:<\/p>\n\n\n\n
\n- Name<\/li>\n\n\n\n
- Company\/Brand Logo<\/li>\n\n\n\n
- Link to Brand Website<\/li>\n\n\n\n
- Your Title\/Position<\/li>\n\n\n\n
- An alternative way of reaching you (social media, phone, etc.)<\/li>\n<\/ul>\n\n\n\n
As long as you hit those target pieces of information, you have done your job to ensure the communication can keep moving forward between you and your contact. Beyond that, any other information in your signature can be removed to satisfy the 10,000-character limit, such as any legal disclosures or disclaimers required by your industry.<\/p>\n\n\n\n
Sometimes, adding a quick link to your online disclaimers instead of having them in your signature is enough. Always consult your legal team before removing this info as you want to protect yourself and your company.<\/p>\n\n\n\n
See this example of a standard email signature with a disclaimer box and less than 10,000 characters.<\/p>\n\n\n
\nDisclaimer email signature template<\/a><\/figcaption><\/figure>\n<\/div>\n\n\n
\n\n\n\nRemove icons<\/span><\/h2>\n\n\n\nIn the U.S., the average person has 8.4 social media accounts<\/a>. If your company does as well, you may end up with 8-9 different platform icons in your email signature, which may take you over the character limit.<\/p>\n\n\n\nConsider only including icons of the essential top three. This focuses your marketing efforts, reduces the number of contact points between you and your audience, and prevents missed information or messages on different platforms.<\/p>\n\n\n\n
Email signature example with three social media icons that is below the character limit.<\/p>\n\n\n
\nSales email signature templates<\/a><\/figcaption><\/figure>\n<\/div>\n\n\n
\n\n\n\nAvoid using base64 images<\/span><\/h2>\n\n\n\nBase64 images are used to reduce the overall data size by encoding binary data into transferable media using ASCII. This is typically only useful for tiny images. The problem is that Gmail does not always support using a base64 image. Don\u2019t waste valuable space in your Gmail signature for an image that many not even be visible due to restrictions. It is good practice to avoid using them at all.<\/p>\n\n\n\n
Avoid creating a signature with MS Word<\/span><\/h2>\n\n\n\nMicrosoft Word is an excellent program for writing documents or printing forms based on your in-program formatting. However, it is not a viable solution for Gmail signatures because it does not use the same format or sizing principles. What looks good in Word may end up looking utterly unprofessional in your Gmail signature settings.<\/p>\n\n\n\n
Cache: clean up old records<\/span><\/h2>\n\n\n\nIf you\u2019ve manually pasted it into Gmail, you can also remove the signature completely. Save the changes and then add again the signature in the signature area. For Gmail to clean up old records.<\/p>\n\n\n\n
Example, Gmail without signature:<\/strong><\/p>\n\n\n\n<\/figure>\n\n\n\nAfter removing, save. Close Gmail and open it again.<\/p>\n\n\n\n
Better solution: Use an email signature editor<\/span><\/h2>\n\n\n\nThe best solution is to use a reliable and professional Gmail signature creator like Bybrand\u2019s HTML Signature Editor<\/a>. This ensures you get an easy-to-navigate signature with images, icons, and links that your contacts can review to follow up in the future.<\/p>\n\n\n\nYou can start from a pre-created template or create a new one from scratch<\/a>. Watch this video with the editor\u2019s first steps.<\/p>\n\n\n\n
As long as you hit those target pieces of information, you have done your job to ensure the communication can keep moving forward between you and your contact. Beyond that, any other information in your signature can be removed to satisfy the 10,000-character limit, such as any legal disclosures or disclaimers required by your industry.<\/p>\n\n\n\n
Sometimes, adding a quick link to your online disclaimers instead of having them in your signature is enough. Always consult your legal team before removing this info as you want to protect yourself and your company.<\/p>\n\n\n\n
See this example of a standard email signature with a disclaimer box and less than 10,000 characters.<\/p>\n\n\n
\n\n\n\n
Remove icons<\/span><\/h2>\n\n\n\nIn the U.S., the average person has 8.4 social media accounts<\/a>. If your company does as well, you may end up with 8-9 different platform icons in your email signature, which may take you over the character limit.<\/p>\n\n\n\nConsider only including icons of the essential top three. This focuses your marketing efforts, reduces the number of contact points between you and your audience, and prevents missed information or messages on different platforms.<\/p>\n\n\n\n
Email signature example with three social media icons that is below the character limit.<\/p>\n\n\n
\nSales email signature templates<\/a><\/figcaption><\/figure>\n<\/div>\n\n\n
\n\n\n\nAvoid using base64 images<\/span><\/h2>\n\n\n\nBase64 images are used to reduce the overall data size by encoding binary data into transferable media using ASCII. This is typically only useful for tiny images. The problem is that Gmail does not always support using a base64 image. Don\u2019t waste valuable space in your Gmail signature for an image that many not even be visible due to restrictions. It is good practice to avoid using them at all.<\/p>\n\n\n\n
Avoid creating a signature with MS Word<\/span><\/h2>\n\n\n\nMicrosoft Word is an excellent program for writing documents or printing forms based on your in-program formatting. However, it is not a viable solution for Gmail signatures because it does not use the same format or sizing principles. What looks good in Word may end up looking utterly unprofessional in your Gmail signature settings.<\/p>\n\n\n\n
Cache: clean up old records<\/span><\/h2>\n\n\n\nIf you\u2019ve manually pasted it into Gmail, you can also remove the signature completely. Save the changes and then add again the signature in the signature area. For Gmail to clean up old records.<\/p>\n\n\n\n
Example, Gmail without signature:<\/strong><\/p>\n\n\n\n<\/figure>\n\n\n\nAfter removing, save. Close Gmail and open it again.<\/p>\n\n\n\n
Better solution: Use an email signature editor<\/span><\/h2>\n\n\n\nThe best solution is to use a reliable and professional Gmail signature creator like Bybrand\u2019s HTML Signature Editor<\/a>. This ensures you get an easy-to-navigate signature with images, icons, and links that your contacts can review to follow up in the future.<\/p>\n\n\n\nYou can start from a pre-created template or create a new one from scratch<\/a>. Watch this video with the editor\u2019s first steps.<\/p>\n\n\n\n
Consider only including icons of the essential top three. This focuses your marketing efforts, reduces the number of contact points between you and your audience, and prevents missed information or messages on different platforms.<\/p>\n\n\n\n
Email signature example with three social media icons that is below the character limit.<\/p>\n\n\n
\n\n\n\n
Avoid using base64 images<\/span><\/h2>\n\n\n\nBase64 images are used to reduce the overall data size by encoding binary data into transferable media using ASCII. This is typically only useful for tiny images. The problem is that Gmail does not always support using a base64 image. Don\u2019t waste valuable space in your Gmail signature for an image that many not even be visible due to restrictions. It is good practice to avoid using them at all.<\/p>\n\n\n\n
Avoid creating a signature with MS Word<\/span><\/h2>\n\n\n\nMicrosoft Word is an excellent program for writing documents or printing forms based on your in-program formatting. However, it is not a viable solution for Gmail signatures because it does not use the same format or sizing principles. What looks good in Word may end up looking utterly unprofessional in your Gmail signature settings.<\/p>\n\n\n\n
Cache: clean up old records<\/span><\/h2>\n\n\n\nIf you\u2019ve manually pasted it into Gmail, you can also remove the signature completely. Save the changes and then add again the signature in the signature area. For Gmail to clean up old records.<\/p>\n\n\n\n
Example, Gmail without signature:<\/strong><\/p>\n\n\n\n<\/figure>\n\n\n\nAfter removing, save. Close Gmail and open it again.<\/p>\n\n\n\n
Better solution: Use an email signature editor<\/span><\/h2>\n\n\n\nThe best solution is to use a reliable and professional Gmail signature creator like Bybrand\u2019s HTML Signature Editor<\/a>. This ensures you get an easy-to-navigate signature with images, icons, and links that your contacts can review to follow up in the future.<\/p>\n\n\n\nYou can start from a pre-created template or create a new one from scratch<\/a>. Watch this video with the editor\u2019s first steps.<\/p>\n\n\n\n
Microsoft Word is an excellent program for writing documents or printing forms based on your in-program formatting. However, it is not a viable solution for Gmail signatures because it does not use the same format or sizing principles. What looks good in Word may end up looking utterly unprofessional in your Gmail signature settings.<\/p>\n\n\n\n
Cache: clean up old records<\/span><\/h2>\n\n\n\nIf you\u2019ve manually pasted it into Gmail, you can also remove the signature completely. Save the changes and then add again the signature in the signature area. For Gmail to clean up old records.<\/p>\n\n\n\n
Example, Gmail without signature:<\/strong><\/p>\n\n\n\n<\/figure>\n\n\n\nAfter removing, save. Close Gmail and open it again.<\/p>\n\n\n\n
Better solution: Use an email signature editor<\/span><\/h2>\n\n\n\nThe best solution is to use a reliable and professional Gmail signature creator like Bybrand\u2019s HTML Signature Editor<\/a>. This ensures you get an easy-to-navigate signature with images, icons, and links that your contacts can review to follow up in the future.<\/p>\n\n\n\nYou can start from a pre-created template or create a new one from scratch<\/a>. Watch this video with the editor\u2019s first steps.<\/p>\n\n\n\n
<\/figure>\n\n\n\nAfter removing, save. Close Gmail and open it again.<\/p>\n\n\n\n
Better solution: Use an email signature editor<\/span><\/h2>\n\n\n\nThe best solution is to use a reliable and professional Gmail signature creator like Bybrand\u2019s HTML Signature Editor<\/a>. This ensures you get an easy-to-navigate signature with images, icons, and links that your contacts can review to follow up in the future.<\/p>\n\n\n\nYou can start from a pre-created template or create a new one from scratch<\/a>. Watch this video with the editor\u2019s first steps.<\/p>\n\n\n\n
You can start from a pre-created template or create a new one from scratch<\/a>. Watch this video with the editor\u2019s first steps.<\/p>\n\n\n\n