{"id":6753,"date":"2021-08-19T09:00:00","date_gmt":"2021-08-19T12:00:00","guid":{"rendered":"https:\/\/www.bybrand.io\/blog\/?p=6753"},"modified":"2024-01-25T20:21:58","modified_gmt":"2024-01-25T23:21:58","slug":"control-of-email-signatures-in-google-workspace","status":"publish","type":"post","link":"https:\/\/www.bybrand.io\/blog\/control-of-email-signatures-in-google-workspace\/","title":{"rendered":"Three new features to help you take control of email signatures in Google Workspace"},"content":{"rendered":"\n

Over the past few months, we\u2019ve been hard at work developing new features and significantly improving Bybrand\u2019s integration with Google Workspace<\/a>. Today, we\u2019re super excited to introduce recent new enhancements: syncing data, importing from groups, and uploading Gmail alias addresses to departments.<\/p>\n\n\n\n

With Bybrand for Google Workspace, you can turn a list of Google Directory users into HTML email signatures, and thereby improve and impact external email communication with your organization\u2019s customers and prospects.<\/p>\n\n\n\n

In fact, the integration makes the task of standardizing email communication easier for users, consequently reinforcing brand image, and increasing website visits and social media interaction. An example of this, an even more powerful feature when using email signatures: you can add a banner for the next event or podcast and also a note with a satisfaction survey. These are just a few ideas fresh in my mind for the benefits of HTML email signatures.<\/p>\n\n\n\n

Explore below how these features work and how they can help you manage email signatures for Google Workspace users.<\/p>\n\n\n\n

1. Synchronize user data with the Workspace Users Directory<\/h2>\n\n\n\n

Currently, Workspace allows the end-user to change some private account data, or you as the Workspace Users Directory administrator<\/a> can also change all information for each user.<\/p>\n\n\n\n

\"Edit<\/figure>\n\n\n\n

After changing one or a group of users, you will probably want to synchronize the data with the corresponding email signature of each employee. The synchronize data feature will help you with this task.<\/p>\n\n\n\n

\"Sync<\/figure>\n\n\n\n
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The action will synchronize your employee list data. The data of the imported employee position labels will be updated.<\/p>\n<\/blockquote>\n\n\n\n

No action above is done automatically without you clicking the button, at least so far. One of our plans for the future is to integrate with Zapier<\/a>, to allow data synchronization to be automatic, as long as you keep Workflow active in the department with the Google Workspace integration.<\/p>\n\n\n\n

Update email signature<\/h3>\n\n\n\n

In the same way as above, Bybrand also does not update email signatures automatically in the user\u2019s Gmail account. After synchronizing the data, you will need to use the bulk update<\/strong> feature or update individually<\/strong> if the change occurs for only a few accounts.<\/p>\n\n\n\n

Read a complete tutorial for this feature here<\/a>.<\/p>\n\n\n\n

2. Import users through Google Workspace groups<\/h2>\n\n\n\n

One of the most frequent requests was to have the ability to import from Google Workspace groups<\/a>, especially for larger accounts. So, if your company organizes users by groups of any kind in Google Workspace- such as groups, divisions, or regions \u2013 it is now possible with Bybrand to import from these groups.<\/p>\n\n\n\n

\"Import<\/figure>\n\n\n\n

Check out the video of the feature:<\/p>\n\n\n\n

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