{"id":4344,"date":"2026-01-14T10:49:00","date_gmt":"2026-01-14T13:49:00","guid":{"rendered":"https:\/\/www.bybrand.io\/blog\/?p=4344"},"modified":"2026-05-20T10:57:54","modified_gmt":"2026-05-20T13:57:54","slug":"best-practices","status":"publish","type":"post","link":"https:\/\/www.bybrand.io\/blog\/best-practices\/","title":{"rendered":"Best practices for business email signatures in 2026"},"content":{"rendered":"\n<p>In 2026, professional HTML email signatures are more important than ever, and there are two main reasons why. Firstly, they provide relevant and essential information about the company and its employees. Secondly, they offer a valuable opportunity to showcase the company\u2019s brand \u2013 demonstrating what your business stands for.<\/p>\n\n\n\n<div class=\"wp-block-yoast-seo-table-of-contents yoast-table-of-contents\"><h2>Table of contents<\/h2><ul><li><a href=\"#h-best-practices-for-creating-a-professional-and-fascinating-signature\" data-level=\"2\">Best practices for creating a professional and fascinating signature<\/a><ul><li><a href=\"#h-1-use-a-standard-font\" data-level=\"3\">1. Use a standard font<\/a><\/li><li><a href=\"#h-2-avoid-using-images-only\" data-level=\"3\">2. Avoid using images only<\/a><\/li><li><a href=\"#h-3-add-your-contact-details\" data-level=\"3\">3. Add your contact details<\/a><\/li><li><a href=\"#h-Include-legal-notices\" data-level=\"3\">4. Include legal notices<\/a><\/li><li><a href=\"#h-5-clickable-html-email-signatures\" data-level=\"3\">5. Clickable HTML email signatures<\/a><\/li><li><a href=\"#h-6-email-signature-with-animated-gif\" data-level=\"3\">6. Email signature with animated GIF<\/a><\/li><li><a href=\"#h-7-email-signature-quotes\" data-level=\"3\">7. Email signature quotes<\/a><\/li><li><a href=\"#h-8-plain-text-signature-without-images\" data-level=\"3\">8. Plain text signature without images<\/a><\/li><li><a href=\"#h-9-borders-and-lines\" data-level=\"3\">9. Borders and lines<\/a><\/li><\/ul><\/li><\/ul><\/div>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<p>As such, professional email signatures serve as an effective and low-cost marketing tool.<\/p>\n\n\n\n<p>Conversely, poorly designed email signatures convey a lack of professionalism and make it harder for email recipients to connect with you through alternative channels. By adopting well-crafted email signatures in 2026, you can enhance your company\u2019s image, strengthen your brand presence, and drive traffic to your website and social media platforms.<\/p>\n\n\n\n<p><strong>What makes a bad email signature?<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Email signature with image only<\/li>\n\n\n\n<li>Wrong information or a link that doesn\u2019t work<\/li>\n\n\n\n<li>Information in excessive quantity<\/li>\n\n\n\n<li>Simplistic signature. (example, you name only.)<\/li>\n<\/ul>\n\n\n\n<p>So, it\u2019s important that all your employee email accounts have professional-looking HTML signatures on their emails, and Bybrand makes this easy.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-best-practices-for-creating-a-professional-and-fascinating-signature\">Best practices for creating a professional and fascinating signature<\/h2>\n\n\n\n<p>Now, you may wonder what makes a good email signature. To help you out, we\u2019ve put together best practices for creating your business email signatures. These tips will help create consistency across your employees\u2019 email signatures while positively reinforcing your brand\u2019s image.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-1-use-a-standard-font\">1. Use a standard font<\/h3>\n\n\n\n<p>If the recipient of an email does not have the font you use downloaded on their computer, they will just see the fallback font. Save yourself some time and use a standard text font. These are on virtually all systems.<\/p>\n\n\n\n<p>Standard text fonts include <em>Arial, Verdana, and Times New Roman<\/em>. These fonts are easy to read and look professional.<\/p>\n\n\n\n<p>Instead of using multiple fonts to make different details stand out, rather vary the size of your font. Alternatively, you can put some of your text in bold to highlight those parts of your professional HTML email signature.<\/p>\n\n\n\n<p>See how Bybrand\u2019s <a href=\"https:\/\/www.bybrand.io\/editor\" target=\"_blank\" rel=\"noreferrer noopener\">email signature editor<\/a> works with fonts.<\/p>\n\n\n\n<figure class=\"wp-block-video\"><video height=\"560\" style=\"aspect-ratio: 954 \/ 560;\" width=\"954\" controls loop poster=\"https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2021\/02\/editor-edit-fonts.jpg\" src=\"https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2021\/02\/editor-edit-fonts.mp4\" playsinline><\/video><\/figure>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity is-style-dots\"\/>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-2-avoid-using-images-only\">2. Avoid using images only<\/h3>\n\n\n\n<p>Including a personal photo in your business email signature adds a personal touch, especially in client-facing industries. Alternatively, you could use your company\u2019s logo.<\/p>\n\n\n\n<p>Here we have an email signature using the company logo as an example:<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"600\" height=\"210\" src=\"https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2021\/02\/1017.png\" alt=\"Email signatures for lawyers\" class=\"wp-image-4358\" srcset=\"https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2021\/02\/1017.png 600w, https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2021\/02\/1017-300x105.png 300w, https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2021\/02\/1017-150x53.png 150w, https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2021\/02\/1017-420x147.png 420w\" sizes=\"auto, (max-width: 600px) 100vw, 600px\" \/><figcaption class=\"wp-element-caption\"><a href=\"https:\/\/www.bybrand.io\/templates\/lawfirm\" target=\"_blank\" rel=\"noreferrer noopener\">Email signatures for lawyers<\/a>.<\/figcaption><\/figure>\n<\/div>\n\n\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\">\n<p>In this guide, we\u2019ll cover why adding a logo to your email signature is important.<\/p>\n<cite><a href=\"https:\/\/www.bybrand.io\/blog\/email-signature-logo\/\" target=\"_blank\" rel=\"noreferrer noopener\">Why you should add a logo to your email signature<\/a>.<\/cite><\/blockquote>\n\n\n\n<p>Whichever option you choose, the email signature must not be image-only on its own. While this might look good (beautiful design), it is not functional. You want your business email signatures to make it as easy as possible for recipients to access other modes of contacting the company.<\/p>\n\n\n\n<p>Email signature example created with Canva, with image only.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"400\" height=\"200\" src=\"https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2022\/09\/CanvaGradientEmailSignature.jpg\" alt=\"Email signature example created with Canva.\" class=\"wp-image-10577\" srcset=\"https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2022\/09\/CanvaGradientEmailSignature.jpg 400w, https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2022\/09\/CanvaGradientEmailSignature-300x150.jpg 300w, https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2022\/09\/CanvaGradientEmailSignature-150x75.jpg 150w, https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2022\/09\/CanvaGradientEmailSignature-390x195.jpg 390w\" sizes=\"auto, (max-width: 400px) 100vw, 400px\" \/><\/figure>\n\n\n\n<p>For example, if you include a link to your company\u2019s website, you want the recipient of your email to be able to click on that link and be directed to the site. The same goes for contact numbers. This is not possible if your contact number and company\u2019s URL link are included in a picture.<\/p>\n\n\n\n<p>Some devices and email services also have default settings that block images. If you were to use an image on its own, they wouldn\u2019t be able to see it, and there would be no point in having it. So, including both text and an image in your employees\u2019 email signatures is a must.<\/p>\n\n\n\n<p>In this example, you can see that Gmail with image blocking does not display the email signature.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"580\" height=\"231\" src=\"https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2021\/02\/no-image3.png\" alt=\"Signature with image only\" class=\"wp-image-4351\" srcset=\"https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2021\/02\/no-image3.png 580w, https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2021\/02\/no-image3-300x119.png 300w, https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2021\/02\/no-image3-150x60.png 150w, https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2021\/02\/no-image3-420x167.png 420w\" sizes=\"auto, (max-width: 580px) 100vw, 580px\" \/><\/figure>\n<\/div>\n\n\n<ul class=\"wp-block-list\">\n<li>Read more: <a href=\"https:\/\/www.bybrand.io\/blog\/canva-vs-html\/\" target=\"_blank\" rel=\"noreferrer noopener\">Canva email signature vs. HTML signature<\/a>.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-3-add-your-contact-details\">3. Add your contact details<\/h3>\n\n\n\n<p>Professional HTML signatures, akin to business cards in the digital age, are essential for representing employees and providing company contact details. It offers recipients alternate contact methods, particularly for time-sensitive matters. Omitting it for plain text misses the chance to drive traffic to your website, blog, or social media. Therefore, ensure to include contact details and clickable HTML.<\/p>\n\n\n\n<p>Refer to the email from Brandon Shin, Cofounder of <a href=\"https:\/\/polymail.io\/\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">Polymail<\/a>. While the message isn\u2019t bad, an HTML signature could enhance it instead of plain text.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"610\" height=\"481\" src=\"https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2021\/02\/polymail-signature.png\" alt=\"Polymail message\" class=\"wp-image-4362\" srcset=\"https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2021\/02\/polymail-signature.png 610w, https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2021\/02\/polymail-signature-300x237.png 300w, https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2021\/02\/polymail-signature-150x118.png 150w, https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2021\/02\/polymail-signature-507x400.png 507w, https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2021\/02\/polymail-signature-292x230.png 292w\" sizes=\"auto, (max-width: 610px) 100vw, 610px\" \/><\/figure>\n\n\n\n<p>For email marketing or transactional emails, which are automatic, you can use a <a href=\"https:\/\/www.bybrand.io\/templates\/minimalist\" target=\"_blank\" rel=\"noreferrer noopener\">minimalist email signature<\/a>.<\/p>\n\n\n\n<div class=\"wp-block-group email-composer-mockup\"><div class=\"wp-block-group__inner-container is-layout-flow wp-block-group-is-layout-flow\"><div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"479\" height=\"125\" src=\"https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2025\/05\/SignGameStudio06.png\" alt=\"Minimalist email signature example.\" class=\"wp-image-26034\" srcset=\"https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2025\/05\/SignGameStudio06.png 479w, https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2025\/05\/SignGameStudio06-300x78.png 300w, https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2025\/05\/SignGameStudio06-150x39.png 150w, https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2025\/05\/SignGameStudio06-390x102.png 390w\" sizes=\"auto, (max-width: 479px) 100vw, 479px\" \/><\/figure>\n<\/div><\/div><\/div>\n\n\n\n<p>It is difficult to prescribe universal contact details that should be included in every email signature. The nature of your email signature really depends on the nature of your job.<\/p>\n\n\n\n<figure class=\"wp-block-embed is-type-video is-provider-youtube wp-block-embed-youtube wp-embed-aspect-16-9 wp-has-aspect-ratio\"><div class=\"wp-block-embed__wrapper\">\n<iframe loading=\"lazy\" title=\"How to add an HTML email signature in MailerLite (Email Template)\" width=\"500\" height=\"281\" src=\"https:\/\/www.youtube.com\/embed\/EK47wDXH6QE?feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen><\/iframe>\n<\/div><figcaption class=\"wp-element-caption\">Adding a minimalist email signature to a MailerLite email template.<\/figcaption><\/figure>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity is-style-dots\"\/>\n\n\n\n<p>However, almost all business HTML signatures should include, at the very least, the following:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Employee name<\/li>\n\n\n\n<li>The company\u2019s name and\/or logo<\/li>\n\n\n\n<li>A link to the company\u2019s website<\/li>\n\n\n\n<li>The position the employee holds in the organization<\/li>\n\n\n\n<li>And at least one alternative way of contacting the business.<\/li>\n<\/ul>\n\n\n\n<p>Some companies go on to include the company slogan or the employee\u2019s email address to make it easily accessible.<\/p>\n\n\n\n<div class=\"wp-block-group email-composer-mockup\"><div class=\"wp-block-group__inner-container is-layout-flow wp-block-group-is-layout-flow\"><div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"487\" height=\"260\" src=\"https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2025\/04\/Sign_Physiotherapists05.png\" alt=\"Standard email signature.\" class=\"wp-image-25568\" style=\"object-fit:cover;width:462px;height:auto\" srcset=\"https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2025\/04\/Sign_Physiotherapists05.png 487w, https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2025\/04\/Sign_Physiotherapists05-300x160.png 300w, https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2025\/04\/Sign_Physiotherapists05-150x80.png 150w, https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2025\/04\/Sign_Physiotherapists05-390x208.png 390w\" sizes=\"auto, (max-width: 487px) 100vw, 487px\" \/><\/figure>\n<\/div><\/div><\/div>\n\n\n\n<p>You want your employees\u2019 professional HTML signatures to be informative, but not cluttered. Try and avoid unnecessary information, like alternative email addresses, or more than one contact number.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-4-include-legal-notices\">4. Include legal notices<\/h3>\n\n\n\n<p>The enforceability of disclaimers in professional HTML signatures is different in each country. However, it is advised that specific industries, specifically law, banking, and finance, should include a disclaimer in your business email signature.<\/p>\n\n\n\n<p>Fundamental to all professional email signature disclaimers is a confidentiality clause. This signals that the email is private and intended only for the intended recipient.<\/p>\n\n\n\n<p>An example of a confidentiality clause is:<\/p>\n\n\n\n<blockquote class=\"wp-block-quote is-style-default is-layout-flow wp-block-quote-is-layout-flow\">\n<p>IMPORTANT: Please note that the information contained in this email and any included attachments is confidential. If you received this email in error, please notify the sender promptly and do not disclose or make copies of the contents of this email, including any attachments.<\/p>\n<cite>Source: <a href=\"https:\/\/www.bybrand.io\/editor\/disclaimer\">https:\/\/www.bybrand.io\/editor\/disclaimer<\/a><\/cite><\/blockquote>\n\n\n\n<p>Other things to include in a legal notice include:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>exclusion of liability clauses<\/li>\n\n\n\n<li>security clauses (warning against the protection of viruses)<\/li>\n\n\n\n<li>and regulatory compliance clauses.<\/li>\n<\/ul>\n\n\n\n<p>Remember, you want to protect your company, but you also do not want to include too many unnecessary things in your business email signature. When deciding what to include in your employees\u2019 professional email signatures, consider the nature of your business and your need for legal protection.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"h-01-email-signature-disclaimer\">01: Email signature disclaimer<\/h4>\n\n\n\n<p>A disclaimer example is separated by language.<\/p>\n\n\n\n<div class=\"wp-block-group email-composer-mockup\"><div class=\"wp-block-group__inner-container is-layout-flow wp-block-group-is-layout-flow\"><div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large\"><a href=\"https:\/\/www.bybrand.io\/templates\/disclaimer\"><img loading=\"lazy\" decoding=\"async\" width=\"480\" height=\"354\" src=\"https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2021\/02\/2036.png\" alt=\"Email signature disclaimer example one\" class=\"wp-image-4373\" style=\"object-fit:cover\" srcset=\"https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2021\/02\/2036.png 480w, https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2021\/02\/2036-300x221.png 300w, https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2021\/02\/2036-150x111.png 150w, https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2021\/02\/2036-312x230.png 312w\" sizes=\"auto, (max-width: 480px) 100vw, 480px\" \/><\/a><figcaption class=\"wp-element-caption\">Email signature templates with disclaimer footer.<\/figcaption><\/figure>\n<\/div><\/div><\/div>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"h-02-email-signature-disclaimer\">02: Email signature disclaimer<\/h4>\n\n\n\n<div class=\"wp-block-group email-composer-mockup\"><div class=\"wp-block-group__inner-container is-layout-flow wp-block-group-is-layout-flow\"><div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"480\" height=\"270\" src=\"https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2025\/11\/203.png\" alt=\"Email signature disclaimer - example two.\" class=\"wp-image-27372\" style=\"object-fit:cover\" srcset=\"https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2025\/11\/203.png 480w, https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2025\/11\/203-300x169.png 300w, https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2025\/11\/203-150x84.png 150w, https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2025\/11\/203-390x219.png 390w\" sizes=\"auto, (max-width: 480px) 100vw, 480px\" \/><\/figure>\n<\/div><\/div><\/div>\n\n\n\n<p>Many industries would not need legal notices. So, including one when you don\u2019t need to would simply clutter your business email signatures.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-5-clickable-html-email-signatures\">5. Clickable HTML email signatures<\/h3>\n\n\n\n<p>As mentioned, you want parts of your company\u2019s professional HTML signatures to direct the email recipient elsewhere. Business email signatures that do so are called clickable HTML Signatures. We have already advised that you should make your company\u2019s contact number and website URL clickable links.<\/p>\n\n\n\n<p>Other clickable links that you should include are links to the company\u2019s social media platforms. This includes LinkedIn, Facebook, Twitter, Pinterest, Instagram, etc.<\/p>\n\n\n\n<p>However, make sure that these platforms are up-to-date and relevant. Do not include as many social media platforms as possible simply for the sake of it. The point is to direct traffic to these sites. If these social media platforms are not up-to-date, then this would not be beneficial to the business.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"h-html-email-signature-example\">HTML email signature example<\/h4>\n\n\n\n<p>In our example below, the phone, website, and social networks receive a clickable link.<\/p>\n\n\n\n<div class=\"wp-block-group email-composer-mockup\"><div class=\"wp-block-group__inner-container is-layout-flow wp-block-group-is-layout-flow\"><div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"480\" height=\"310\" src=\"https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2025\/11\/2027.png\" alt=\"Clickable email signature.\" class=\"wp-image-27419\" srcset=\"https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2025\/11\/2027.png 480w, https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2025\/11\/2027-300x194.png 300w, https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2025\/11\/2027-150x97.png 150w, https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2025\/11\/2027-390x252.png 390w\" sizes=\"auto, (max-width: 480px) 100vw, 480px\" \/><\/figure>\n<\/div><\/div><\/div>\n\n\n\n<p>In this second example, we have a clickable banner.<\/p>\n\n\n\n<div class=\"wp-block-group email-composer-mockup\"><div class=\"wp-block-group__inner-container is-layout-flow wp-block-group-is-layout-flow\"><div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"480\" height=\"347\" src=\"https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2022\/12\/realestate-template-2041.png\" alt=\"Example of email signature with banner.\" class=\"wp-image-11532\" style=\"object-fit:cover\" srcset=\"https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2022\/12\/realestate-template-2041.png 480w, https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2022\/12\/realestate-template-2041-300x217.png 300w, https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2022\/12\/realestate-template-2041-150x108.png 150w, https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2022\/12\/realestate-template-2041-390x282.png 390w\" sizes=\"auto, (max-width: 480px) 100vw, 480px\" \/><figcaption class=\"wp-element-caption\">Example of an email signature with a banner.<\/figcaption><\/figure>\n<\/div><\/div><\/div>\n\n\n\n<p>Furthermore, you can find some examples of <a href=\"https:\/\/www.bybrand.io\/templates\/clickable\" target=\"_blank\" rel=\"noreferrer noopener\">clickable HTML email signatures<\/a> in the Bybrand gallery.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-6-email-signature-with-animated-gif\">6. Email signature with animated GIF<\/h3>\n\n\n\n<p><a href=\"https:\/\/www.bybrand.io\/templates\/animated\" target=\"_blank\" rel=\"noreferrer noopener\">Animated GIF email signatures<\/a> are an excellent way to add fun and excitement to your emails. They\u2019re also a great way to create a more professional look. Animated GIFs not only make your emails more visually appealing, but they also make your messages engaging.<\/p>\n\n\n\n<div class=\"wp-block-group email-composer-mockup\"><div class=\"wp-block-group__inner-container is-layout-flow wp-block-group-is-layout-flow\"><div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"640\" height=\"360\" src=\"https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2022\/09\/template-2038-animated.gif\" alt=\"Email signature with animated GIF\" class=\"wp-image-10420\" style=\"object-fit:cover;width:490px;height:auto\"\/><figcaption class=\"wp-element-caption\">Email signature with animated logo<\/figcaption><\/figure>\n<\/div><\/div><\/div>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-7-email-signature-quotes\">7. Email signature quotes<\/h3>\n\n\n\n<p>Not only can motivational phrases or quotes inspire the reader, but they can also remind you of your core values and beliefs. Having a <a href=\"https:\/\/www.bybrand.io\/blog\/email-signature-quotes\/\" target=\"_blank\" rel=\"noreferrer noopener\">quote in your HTML signature<\/a> can also be a great conversation starter in emails, helping to break the ice and start meaningful conversations.<\/p>\n\n\n\n<p>Also, quotes can be used to add a touch of humor or comfort to your emails. They can also show that you care about your customers, as they demonstrate familiarity with their interests and preferences.<\/p>\n\n\n\n<p>Example email signature with a motivational quote:<\/p>\n\n\n\n<div class=\"wp-block-group email-composer-mockup\"><div class=\"wp-block-group__inner-container is-layout-flow wp-block-group-is-layout-flow\"><div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"372\" height=\"297\" src=\"https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2022\/01\/signatureQuote6.png\" alt=\"Email signature quotes.\" class=\"wp-image-11725\" srcset=\"https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2022\/01\/signatureQuote6.png 372w, https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2022\/01\/signatureQuote6-300x240.png 300w, https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2022\/01\/signatureQuote6-150x120.png 150w\" sizes=\"auto, (max-width: 372px) 100vw, 372px\" \/><\/figure>\n<\/div><\/div><\/div>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-8-plain-text-signature-without-images\">8. Plain text signature without images<\/h3>\n\n\n\n<p>Perhaps you would rather not add too many graphics to your signature; the solution is a plain text signature. No images.<\/p>\n\n\n\n<p>The advantage of a plain text email signature is compatibility with different devices. All email clients can open and display plain text emails without any problems. This guarantees that your message will be seen exactly as you sent it.<\/p>\n\n\n\n<p>Basic email signatures are lightweight; you only need to provide your name, position, address, telephone number, and useful links to social media and your website. This is better than [e.g., Your name].<\/p>\n\n\n\n<p>Examples of plain text email signatures:<\/p>\n\n\n\n<div class=\"wp-block-group email-composer-mockup\"><div class=\"wp-block-group__inner-container is-layout-flow wp-block-group-is-layout-flow\"><div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"480\" height=\"338\" src=\"https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2023\/11\/2054.png\" alt=\"Plain text signature without images.\" class=\"wp-image-16858\" style=\"object-fit:cover\" srcset=\"https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2023\/11\/2054.png 480w, https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2023\/11\/2054-300x211.png 300w, https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2023\/11\/2054-150x106.png 150w, https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2023\/11\/2054-390x275.png 390w\" sizes=\"auto, (max-width: 480px) 100vw, 480px\" \/><\/figure>\n<\/div><\/div><\/div>\n\n\n\n<p>Read more details here: <a href=\"https:\/\/www.bybrand.io\/blog\/basic-email-signature\/\" target=\"_blank\" rel=\"noreferrer noopener\">How to create a basic email signature<\/a>.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-9-borders-and-lines\">9. Borders and lines<\/h3>\n\n\n\n<p>Borders and lines help structure the content of your email signature, making it easier to read and visually appealing. By separating different sections (e.g., name, title, contact details, and social media links), you can guide the recipient\u2019s eye through the information in a logical flow.<\/p>\n\n\n\n<p>Email signature example with borders.<\/p>\n\n\n\n<div class=\"wp-block-group email-composer-mockup\"><div class=\"wp-block-group__inner-container is-layout-flow wp-block-group-is-layout-flow\">\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"490\" height=\"290\" src=\"https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2024\/11\/CreditFinancing04.png\" alt=\"Email signature example with borders.\" class=\"wp-image-23546\" style=\"object-fit:cover\" srcset=\"https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2024\/11\/CreditFinancing04.png 490w, https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2024\/11\/CreditFinancing04-300x178.png 300w, https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2024\/11\/CreditFinancing04-150x89.png 150w, https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2024\/11\/CreditFinancing04-390x231.png 390w\" sizes=\"auto, (max-width: 490px) 100vw, 490px\" \/><\/figure>\n<\/div><\/div>\n\n\n\n<p>Now, an example with lines.<\/p>\n\n\n\n<div class=\"wp-block-group email-composer-mockup\"><div class=\"wp-block-group__inner-container is-layout-flow wp-block-group-is-layout-flow\">\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"488\" height=\"343\" src=\"https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2024\/11\/Textile_Signature01.png\" alt=\"Email signature example with lines.\" class=\"wp-image-23450\" srcset=\"https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2024\/11\/Textile_Signature01.png 488w, https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2024\/11\/Textile_Signature01-300x211.png 300w, https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2024\/11\/Textile_Signature01-150x105.png 150w, https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2024\/11\/Textile_Signature01-390x274.png 390w\" sizes=\"auto, (max-width: 488px) 100vw, 488px\" \/><\/figure>\n<\/div><\/div>\n\n\n\n<p>Additionally, watch this video tutorial: <\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/www.youtube.com\/watch?v=KyDvGBYmrdg\">Working with borders & vertical lines in your email signature<\/a> <\/li>\n\n\n\n<li>or guide <a href=\"https:\/\/www.bybrand.io\/blog\/borders-lines\/\">How to use borders and lines effectively in your email signature<\/a>.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Final thoughts<\/h2>\n\n\n\n<p>It is essential not to waste the opportunity email signatures present to make a lasting professional impression on email recipients.<\/p>\n\n\n\n<p>A good HTML email signature allows you to promote your brand and increase traffic to your website and social media accounts. It\u2019s free advertising for your brand. Not to mention, it makes it easy to direct potential clients to your website or contact details.<\/p>\n\n\n\n<p>So, follow these tips to create effective HTML email signatures for your employees. They should accurately reflect what your business is all about and look good so that you can leave a positive impression with your email recipients.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-css-opacity\"\/>\n\n\n\n<div class=\"wp-block-media-text alignwide is-stacked-on-mobile is-vertically-aligned-center is-image-fill-element has-text-color\" style=\"color:#333333;grid-template-columns:20% auto\"><figure class=\"wp-block-media-text__media\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"536\" src=\"https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2026\/05\/signature-block-footer3-1024x536.png\" alt=\"Signature footer\" class=\"wp-image-28046 size-full\" style=\"object-position:5% 51%\" srcset=\"https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2026\/05\/signature-block-footer3-1024x536.png 1024w, https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2026\/05\/signature-block-footer3-300x157.png 300w, https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2026\/05\/signature-block-footer3-150x79.png 150w, https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2026\/05\/signature-block-footer3-768x402.png 768w, https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2026\/05\/signature-block-footer3-390x204.png 390w, https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2026\/05\/signature-block-footer3-820x429.png 820w, https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2026\/05\/signature-block-footer3-1180x618.png 1180w, https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2026\/05\/signature-block-footer3.png 1200w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure><div class=\"wp-block-media-text__content\">\n<h3 class=\"wp-block-heading\" id=\"h-create-your-first-email-signature-with-bybrand\">Create your first email signature with Bybrand<\/h3>\n\n\n\n<p>Bybrand offers the ability to generate, administer, and distribute essential email signatures for your employees.<\/p>\n\n\n\n<div class=\"wp-block-buttons is-layout-flex wp-block-buttons-is-layout-flex\">\n<div class=\"wp-block-button\"><a class=\"wp-block-button__link has-white-color has-text-color has-background has-link-color wp-element-button\" href=\"https:\/\/app.bybrand.io\/auth\/create\" style=\"background-color:#0d423e\" target=\"_blank\" rel=\"noreferrer noopener\">Start a free trial<\/a><\/div>\n<\/div>\n\n\n\n<p>Or <a href=\"https:\/\/www.bybrand.io\/\">get more information<\/a>.<\/p>\n<\/div><\/div>\n\n\n\n<p><\/p>\n","protected":false},"excerpt":{"rendered":"Read 9 best practices to create a consistent email signature for your employees in 2026.\n","protected":false},"author":4,"featured_media":10523,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[87],"tags":[],"class_list":{"0":"post-4344","1":"post","2":"type-post","3":"status-publish","4":"format-standard","5":"has-post-thumbnail","7":"category-tips"},"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.8 (Yoast SEO v27.8) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Business Email Signatures: Essential Practices for 2026<\/title>\n<meta name=\"description\" content=\"Professional business email signatures are essential in 2026. 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