{"id":16915,"date":"2023-11-13T14:42:49","date_gmt":"2023-11-13T17:42:49","guid":{"rendered":"https:\/\/www.bybrand.io\/blog\/?p=16915"},"modified":"2025-05-12T20:35:26","modified_gmt":"2025-05-12T23:35:26","slug":"basic-email-signature","status":"publish","type":"post","link":"https:\/\/www.bybrand.io\/blog\/basic-email-signature\/","title":{"rendered":"How to craft a basic email signature from a pre-create template"},"content":{"rendered":"\n

Almost 90% of users<\/a> have some form of email signature for business and professional messages sent out daily. This covers everything from a simple question to an e-commerce online shop about anticipated shipping costs to a B2B communication about onboarding a new freelance team for software development.<\/p>\n\n\n\n

With so much inter-business communication happening at such a rapid pace, clear contact points that ensure quality responses and information acquisition are crucial. Simply put, you want the right people to know how to find you when they need additional help.<\/p>\n\n\n\n

That is where a plain text email signature can help.<\/p>\n\n\n\n

What is a basic email signature?<\/span><\/h2>\n\n\n\n

As the name suggests, a basic email signature uses nothing more than the simple text required to get in touch with your employees. The idea behind a plain text email signature is to eliminate the added images, layout aesthetics (lines, patterns, etc.), and other items that may distract from the critical contact and identifying information.<\/p>\n\n\n\n

Plain text email signature example:<\/p>\n\n\n

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\"Exemplo
Plain text email signature.<\/figcaption><\/figure><\/div>\n\n\n
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That doesn\u2019t mean you reduce what is present as far as crucial information. You still would include your name, address, phone, email, social media, and other factors, but with text \u2013 not images or hard-to-understand formatting.<\/p>\n\n\n\n

Best practices for plain text email signatures<\/span><\/h2>\n\n\n\n

When you streamline your communication, you increase the response rate because readers do not get overwhelmed by what is in front of them. The most important parts of a plain text email signature<\/a> are the name, contact data, links to relevant resources, and text.<\/p>\n\n\n\n

You would rather not use hard-to-read text (i.e., complex fonts that are too small or large). Stick to what you would read in a standard Word document regarding size and font. Don\u2019t overcomplicate it with images or tables. This text email signature should be just that \u2013 text only!<\/p>\n\n\n\n

A good starting point would be to use Arial<\/strong> or Times New Roman<\/strong> in sizes between 10 and 14 for the font. <\/p>\n\n\n\n