We’ve already written a lot about email signatures here, so we won’t be repetitive again. But, the key to a successful HTML email signature is to keep it simple, informative, and visually consistent with your brand.<\/p>\n\n\n\n
So, here have where you can get additional information on how to create a perfect professional email signature:<\/p>\n\n\n\n
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- Best practices for business email signatures<\/a><\/li>\n\n\n\n
- Complete guide to HTML email signatures<\/a><\/li>\n\n\n\n
- Why you should add a logo to your email signature<\/a><\/li>\n<\/ul>\n\n\n\n
Five great examples of email signature for Outlook<\/h2>\n\n\n\n
These examples will inspire you to create an email signature that resonates with your audience in Outlook, whether you’re a freelancer, an entrepreneur, or a corporate with many employees.<\/p>\n\n\n\n
Basic Professional Signature<\/h3>\n\n\n\n
This signature includes your name, job title, company name, and contact information. It’s simple, clean, and professional.<\/p>\n\n\n\n
![\"Basic](\"https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2023\/06\/OutlookSignatureExample1.png\")
Option 1 – Basic Professional Signature.<\/figcaption><\/figure>\n\n\n\n
\n\n\n\nSignature with Social Media Links<\/h3>\n\n\n\n
This signature includes not only your contact information, but also links to your social media profiles.<\/p>\n\n\n\n
![\"Signature](\"https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2023\/06\/bestMobile02.png\")
Option 2 – Signature with Social Media Links.<\/figcaption><\/figure>\n\n\n\n
\n\n\n\nAlternatively, you can have a QR-code image in the signature for a user action + with social media links.<\/p>\n\n\n\n
![\"\"](\"https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2023\/03\/template-3012-qrcode.png\")
Option 2 – Signature with Social Media Links with QR-Code.<\/figcaption><\/figure>\n\n\n\n
\n\n\n\nSignature with a Company Logo<\/h3>\n\n\n\n
Including your company’s logo in your signature can enhance brand recognition and improve the visual.<\/p>\n\n\n\n
![\"Signature](\"https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2023\/06\/OutlookSignatureExample3.png\")
Option 3 – Signature with a Company Logo,<\/figcaption><\/figure>\n\n\n\n
\n\n\n\nSignature with a Call to Action<\/h3>\n\n\n\n
A call to action, such as “Schedule a Meeting” or “Visit Our Website”, can encourage recipients to engage further with your brand.<\/p>\n\n\n\n
![\"Signature](\"https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2022\/11\/calendly-signatureOne.png\")
Option 4 – Signature with a Call to Action<\/figcaption><\/figure>\n\n\n\n
\n\n\n\nSignature with a Personal Slogan or Quote:<\/h3>\n\n\n\n
A personal slogan or favorite quote can add a personal touch to your signature and make it more memorable.<\/p>\n\n\n\n
![\"Signature](\"https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2022\/12\/signatureQuote2.png\")
Option 5 – Signature with a Personal Slogan or Quote<\/figcaption><\/figure>\n\n\n\n
\n\n\n\nComplement:<\/h3>\n\n\n\n
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- 50 examples of professional email signatures to use in your email today<\/a>;<\/li>\n<\/ul>\n\n\n\n
\n\n\n\nCrafting an email signature in Outlook desktop version<\/h2>\n\n\n\n
Creating an email signature in Outlook’s desktop version is straightforward. If you don’t have time to read the step by step, you can watch this video tutorial for Microsoft Outlook 365.<\/p>\n\n\n\n
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- Watch video tutorial on YouTube<\/a>;<\/li>\n<\/ul>\n\n\n\n
Step 1: Opening the signature area<\/h3>\n\n\n\n
With Outlook open, navigate to File<\/strong>, and click on the Options menu. Then, click on Mail<\/strong>, and then on the Signatures<\/strong> section. Similar to this image.<\/p>\n\n\n\n
![\"\"](\"https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2023\/06\/outlookDesktop.png\")
<\/figure>\n\n\n\nStep 2: Adding a new signature<\/h3>\n\n\n\n
Once the in-app signature editor opens, click on the New<\/strong> button to create a new signature. Add a unique name to this signature, especially if you understand creating multiple signatures in the future.<\/p>\n\n\n\n
Step 3: Entering signature information<\/h3>\n\n\n\n
In the signature editor, enter your full name, job title, contact information, and any other pertinent details. Now, you can create a simple, text-based signature.<\/p>\n\n\n\n
Step 4: Formatting the signature<\/h3>\n\n\n\n
Outlook allows you to format your signature using standard editing options. You can adjust the font type, size, color, and alignment to match your brand’s aesthetic. Remember to maintain a visual hierarchy by using different font sizes or colors for essential information.<\/p>\n\n\n\n
Adding a signature in Outlook 365 webmail<\/h2>\n\n\n\n
The steps for creating an email signature in the Outlook webmail are similar to those for the desktop version. However, you’ll need to sign in to Outlook.com<\/a> and open the Outlook tab to access the settings.<\/p>\n\n\n\n
Again, a quick video tutorial with steps:<\/strong><\/p>\n\n\n\n
- Watch video tutorial on YouTube<\/a>;<\/li>\n<\/ul>\n\n\n\n
- Complete guide to HTML email signatures<\/a><\/li>\n\n\n\n