Table of contents<\/h2>- Email signature creation: An overview<\/a><\/li>
- Five great examples of email signatures for Outlook<\/a>
- Basic professional signature<\/a><\/li>
- Signature with social media links<\/a><\/li>
- Signature with a company logo<\/a><\/li>
- Signature with a call to action<\/a><\/li>
- Signature with a personal slogan or quote:<\/a><\/li><\/ul><\/li>
- Crafting an email signature in the Outlook desktop version<\/a><\/li>
- Adding an email signature in Outlook for Mac<\/a><\/li>
- Setting up an email signature in Outlook mobile<\/a><\/li>
- The limitations and the solution<\/a><\/li>
- Manage email signatures in Outlook with Microsoft Entra ID<\/a><\/li>
- Wrapping up<\/a><\/li><\/ul><\/div>\n\n\n\n
Email signature creation: An overview<\/h2>\n\n\n\n
We\u2019ve already written a lot about email signatures here, so we won\u2019t be repetitive again. But, the key to a successful HTML email signature is to keep it simple, informative, and visually consistent with your brand.<\/p>\n\n\n\n
So, here is where you can get additional information on how to create a perfect professional email signature:<\/p>\n\n\n\n
\n- Best practices for business email signatures<\/a><\/li>\n\n\n\n
- Complete guide to HTML email signatures<\/a><\/li>\n\n\n\n
- Why you should add a logo to your email signature<\/a><\/li>\n<\/ul>\n\n\n\n
Five great examples of email signatures for Outlook<\/h2>\n\n\n\n
These examples will inspire you to create an email signature that resonates with your audience in Outlook, whether you\u2019re a freelancer, an entrepreneur, or a corporation with many employees.<\/p>\n\n\n\n
Basic professional signature<\/h3>\n\n\n\n
This signature includes your name, job title, company name, and contact information. It\u2019s simple, clean, and professional.<\/p>\n\n\n\n
\n![\"Basic](\"https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2023\/06\/OutlookSignatureExample1.png\")
Option 1 \u2013 Basic Professional Signature.<\/figcaption><\/figure>\n<\/div><\/div>\n\n\n\nSignature with social media links<\/h3>\n\n\n\n
This signature includes not only your contact information, but also links to your social media profiles.<\/p>\n\n\n\n
\n![\"Signature](\"https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2024\/01\/TravelAgencySign01_v2.png\")
<\/figure>\n<\/div><\/div><\/div>\n\n\n\nAlternatively, you can have a QR-code image in the signature for a user action + with social media links.<\/p>\n\n\n\n
\n![\"Email](\"https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2023\/03\/template-3012-qrcode.png\")
Option 2 \u2013 Signature with Social Media Links with QR-Code.<\/figcaption><\/figure>\n<\/div><\/div>\n\n\n\nSignature with a company logo<\/h3>\n\n\n\n
Including your company\u2019s logo in your signature can enhance brand recognition and improve the visual.<\/p>\n\n\n\n
\n![\"Signature](\"https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2023\/06\/OutlookSignatureExample3.png\")
Option 3 \u2013 Signature with a Company Logo,<\/figcaption><\/figure>\n<\/div><\/div>\n\n\n\nSignature with a call to action<\/h3>\n\n\n\n
A call to action, such as \u201cSchedule a Meeting\u201d or \u201cVisit Our Website\u201d, can encourage recipients to engage further with your brand.<\/p>\n\n\n\n
\n![\"Signature](\"https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2022\/11\/calendly-signatureOne.png\")
Option 4 \u2013 Signature with a Call to Action<\/figcaption><\/figure>\n<\/div><\/div>\n\n\n\nSignature with a personal slogan or quote:<\/h3>\n\n\n\n
A personal slogan or favorite quote can add a personal touch to your signature and make it more memorable.<\/p>\n\n\n\n
\n![\"Signature](\"https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2024\/01\/TravelAgencySign03_v2.png\")
<\/figure>\n<\/div><\/div><\/div>\n\n\n\n\n- See also: 53 examples of professional email signatures to use in your email today<\/a>;<\/li>\n<\/ul>\n\n\n\n
\n\n\n\nCrafting an email signature in the Outlook desktop version<\/h2>\n\n\n\n
Creating an email signature in Outlook\u2019s desktop version is straightforward. If you don\u2019t have time to read the step by step, you can watch this video tutorial for Microsoft Outlook 365.<\/p>\n\n\n\n
\n- Watch video tutorial on YouTube<\/a>;<\/li>\n<\/ul>\n\n\n\n
Step 1: Opening the signature area<\/h3>\n\n\n\n
With Outlook open, navigate to File<\/strong>, and click on the Options menu. Then, click on Mail<\/strong>, and then on the Signatures<\/strong> section. Similar to this image.<\/p>\n\n\n\n![\"\"](\"https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2023\/06\/outlookDesktop.png\")
<\/figure>\n\n\n\nStep 2: Adding a new signature<\/h3>\n\n\n\n
Once the in-app signature editor opens, click on the New<\/strong> button to create a new signature. Add a unique name to this signature, especially if you understand creating multiple signatures in the future.<\/p>\n\n\n\nStep 3: Entering signature information<\/h3>\n\n\n\n
In the signature editor, enter your full name, job title, contact information, and any other pertinent details. Now, you can create a simple, text-based signature.<\/p>\n\n\n\n
Step 4: Formatting the signature<\/h3>\n\n\n\n
Outlook allows you to format your signature using standard editing options. You can adjust the font type, size, color, and alignment to match your brand\u2019s aesthetic. Remember to maintain a visual hierarchy by using different font sizes or colors for essential information.<\/p>\n\n\n\n
Adding a signature in Outlook 365 webmail<\/h2>\n\n\n\n
The steps for creating an email signature in the Outlook webmail are similar to those for the desktop version. However, you\u2019ll need to sign in to Outlook.com<\/a> and open the Outlook tab to access the settings.<\/p>\n\n\n\nAgain, a quick video tutorial with steps:<\/strong><\/p>\n\n\n\n
- Basic professional signature<\/a><\/li>
- Signature with social media links<\/a><\/li>
- Signature with a company logo<\/a><\/li>
- Signature with a call to action<\/a><\/li>
- Signature with a personal slogan or quote:<\/a><\/li><\/ul><\/li>
- Crafting an email signature in the Outlook desktop version<\/a><\/li>
- Adding an email signature in Outlook for Mac<\/a><\/li>
- Setting up an email signature in Outlook mobile<\/a><\/li>
- The limitations and the solution<\/a><\/li>
- Manage email signatures in Outlook with Microsoft Entra ID<\/a><\/li>
- Wrapping up<\/a><\/li><\/ul><\/div>\n\n\n\n
Email signature creation: An overview<\/h2>\n\n\n\n
We\u2019ve already written a lot about email signatures here, so we won\u2019t be repetitive again. But, the key to a successful HTML email signature is to keep it simple, informative, and visually consistent with your brand.<\/p>\n\n\n\n
So, here is where you can get additional information on how to create a perfect professional email signature:<\/p>\n\n\n\n
- \n
- Best practices for business email signatures<\/a><\/li>\n\n\n\n
- Complete guide to HTML email signatures<\/a><\/li>\n\n\n\n
- Why you should add a logo to your email signature<\/a><\/li>\n<\/ul>\n\n\n\n
Five great examples of email signatures for Outlook<\/h2>\n\n\n\n
These examples will inspire you to create an email signature that resonates with your audience in Outlook, whether you\u2019re a freelancer, an entrepreneur, or a corporation with many employees.<\/p>\n\n\n\n
Basic professional signature<\/h3>\n\n\n\n
This signature includes your name, job title, company name, and contact information. It\u2019s simple, clean, and professional.<\/p>\n\n\n\n
\nOption 1 \u2013 Basic Professional Signature.<\/figcaption><\/figure>\n<\/div><\/div>\n\n\n\n Signature with social media links<\/h3>\n\n\n\n
This signature includes not only your contact information, but also links to your social media profiles.<\/p>\n\n\n\n
\n<\/figure>\n<\/div><\/div><\/div>\n\n\n\nAlternatively, you can have a QR-code image in the signature for a user action + with social media links.<\/p>\n\n\n\n
\nOption 2 \u2013 Signature with Social Media Links with QR-Code.<\/figcaption><\/figure>\n<\/div><\/div>\n\n\n\n Signature with a company logo<\/h3>\n\n\n\n
Including your company\u2019s logo in your signature can enhance brand recognition and improve the visual.<\/p>\n\n\n\n
\nOption 3 \u2013 Signature with a Company Logo,<\/figcaption><\/figure>\n<\/div><\/div>\n\n\n\n Signature with a call to action<\/h3>\n\n\n\n
A call to action, such as \u201cSchedule a Meeting\u201d or \u201cVisit Our Website\u201d, can encourage recipients to engage further with your brand.<\/p>\n\n\n\n
\nOption 4 \u2013 Signature with a Call to Action<\/figcaption><\/figure>\n<\/div><\/div>\n\n\n\n Signature with a personal slogan or quote:<\/h3>\n\n\n\n
A personal slogan or favorite quote can add a personal touch to your signature and make it more memorable.<\/p>\n\n\n\n
\n<\/figure>\n<\/div><\/div><\/div>\n\n\n\n- \n
- See also: 53 examples of professional email signatures to use in your email today<\/a>;<\/li>\n<\/ul>\n\n\n\n
\n\n\n\nCrafting an email signature in the Outlook desktop version<\/h2>\n\n\n\n
Creating an email signature in Outlook\u2019s desktop version is straightforward. If you don\u2019t have time to read the step by step, you can watch this video tutorial for Microsoft Outlook 365.<\/p>\n\n\n\n
- \n
- Watch video tutorial on YouTube<\/a>;<\/li>\n<\/ul>\n\n\n\n
Step 1: Opening the signature area<\/h3>\n\n\n\n
With Outlook open, navigate to File<\/strong>, and click on the Options menu. Then, click on Mail<\/strong>, and then on the Signatures<\/strong> section. Similar to this image.<\/p>\n\n\n\n
<\/figure>\n\n\n\nStep 2: Adding a new signature<\/h3>\n\n\n\n
Once the in-app signature editor opens, click on the New<\/strong> button to create a new signature. Add a unique name to this signature, especially if you understand creating multiple signatures in the future.<\/p>\n\n\n\n
Step 3: Entering signature information<\/h3>\n\n\n\n
In the signature editor, enter your full name, job title, contact information, and any other pertinent details. Now, you can create a simple, text-based signature.<\/p>\n\n\n\n
Step 4: Formatting the signature<\/h3>\n\n\n\n
Outlook allows you to format your signature using standard editing options. You can adjust the font type, size, color, and alignment to match your brand\u2019s aesthetic. Remember to maintain a visual hierarchy by using different font sizes or colors for essential information.<\/p>\n\n\n\n
Adding a signature in Outlook 365 webmail<\/h2>\n\n\n\n
The steps for creating an email signature in the Outlook webmail are similar to those for the desktop version. However, you\u2019ll need to sign in to Outlook.com<\/a> and open the Outlook tab to access the settings.<\/p>\n\n\n\n
Again, a quick video tutorial with steps:<\/strong><\/p>\n\n\n\n
- Watch video tutorial on YouTube<\/a>;<\/li>\n<\/ul>\n\n\n\n
- Complete guide to HTML email signatures<\/a><\/li>\n\n\n\n
- Signature with social media links<\/a><\/li>