{"id":14991,"date":"2023-05-18T11:45:26","date_gmt":"2023-05-18T14:45:26","guid":{"rendered":"https:\/\/www.bybrand.io\/blog\/?p=14991"},"modified":"2025-03-08T11:42:20","modified_gmt":"2025-03-08T14:42:20","slug":"image-hosting","status":"publish","type":"post","link":"https:\/\/www.bybrand.io\/blog\/image-hosting\/","title":{"rendered":"Why you need good image hosting for your email signature"},"content":{"rendered":"\n<p>The right image hosting for email signatures can make a major difference in how your email is received.<\/p>\n\n\n\n<p>While this may not seem like a big consideration at first, email signatures with poorly hosted images will provide a negative experience. This could prevent the email signature from performing its purpose. It could also leave a negative impression on your brand.<\/p>\n\n\n\n<p>When you create <a href=\"https:\/\/www.bybrand.io\/blog\/best-practices\/\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">business email signatures<\/a>, pay careful attention to where the images will be hosted. This guide explains exactly why this is so important.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-understanding-email-signature-image-hosting\">Understanding email signature image hosting<\/h2>\n\n\n\n<p>When you create an HTML email signature, you have two options for adding images:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Add an embedded image directly into the email signature template<\/li>\n\n\n\n<li>Or externally host the image and link to it<\/li>\n<\/ul>\n\n\n\n<p>In most cases, using an email signature generator will involve image hosting, as this makes it easier to manage and implement your email signatures. To get this right, you need to make sure the images are kept with a reliable hosting provider.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-5-potential-issues-with-free-image-hosting\">5 Potential issues with free image hosting<\/h2>\n\n\n\n<p>Using a hosted image in your email signature is a smarter option than using embedded images (using <a href=\"https:\/\/en.wikipedia.org\/wiki\/Base64\" target=\"_blank\" rel=\"noreferrer noopener\">Base64<\/a>, for example). However, you need to make sure that you use the right image hosting provider. Otherwise, the host images on your email signatures could cause all kinds of unwanted issues.<\/p>\n\n\n\n<p>Therefore, it\u2019s crucial to avoid free image hosting options. While they may seem like fast and easy options, the issues that free platforms can cause to your hosted image aren\u2019t worth it.<\/p>\n\n\n\n<p>Examples of free image hosting:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/postimages.org\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">https:\/\/postimages.org<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/imgbb.com\/\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">https:\/\/imgbb.com\/<\/a><\/li>\n<\/ul>\n\n\n\n<p>To help you understand this in more detail, here are some of the main things that can go wrong with free image hosting for email signatures.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-you-don-t-have-control-over-the-images\">You don\u2019t have control over the images<\/h3>\n\n\n\n<p>Possibly, the biggest issue in using free hosted images is that you don\u2019t have any control over the image.<\/p>\n\n\n\n<p>Once the image has been added to the free hosting provider, that\u2019s it. You cannot go in and change the image name or content without changing the URL in your email signature.<\/p>\n\n\n\n<p>This makes it difficult to update or edit your email signature. It could also result in broken email signature links, which would mean the uploaded image won\u2019t load. In numerous instances, this could result in email signatures with outdated or irrelevant images.<\/p>\n\n\n\n<p>Hosted images with no control also make it difficult to manage images across an organization. If you apply an HTML email signature to many different people, you can easily update the individual image elements for each email, while maintaining the same format.<\/p>\n\n\n\n<p>But, if you use hosted images that you can\u2019t control, you\u2019ll have to individually upload and manage each image. This can take a lot of time and may result in images that aren\u2019t all on-brand.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-the-image-may-be-down\">The image may be down<\/h3>\n\n\n\n<p>One of the worst things that can happen to your email signature is your images being down. If this is the case, your brand elements become unreachable, meaning nobody will be able to see them on your email signature.<\/p>\n\n\n\n<p>You never know what could happen to free hosted email signature images, and there\u2019s always the risk of the images not being available or hosted properly.<\/p>\n\n\n\n<p>Here is an example of how the image will appear when removed from postimages.org (free hosting) and still present in the HTML signature.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"543\" height=\"539\" src=\"https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2023\/05\/postimagesNotFound.png\" alt=\"Example image down in postimages.org\" class=\"wp-image-15102\" style=\"width:407px;height:404px\" srcset=\"https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2023\/05\/postimagesNotFound.png 543w, https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2023\/05\/postimagesNotFound-300x298.png 300w, https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2023\/05\/postimagesNotFound-150x150.png 150w, https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2023\/05\/postimagesNotFound-80x80.png 80w, https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2023\/05\/postimagesNotFound-390x387.png 390w\" sizes=\"auto, (max-width: 543px) 100vw, 543px\" \/><figcaption class=\"wp-element-caption\">Example image down in postimages.org<\/figcaption><\/figure>\n<\/div>\n\n\n<p>This means people won\u2019t be able to see your social media icons, <a href=\"https:\/\/www.bybrand.io\/blog\/email-signature-logo\/\" target=\"_blank\" rel=\"noreferrer noopener\">business logo<\/a>, headshot, or any other images you include. As a result, it makes your email signature look unprofessional and means your email signature won\u2019t be able to achieve its objectives.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-increases-the-file-size-of-images\">Increases the file size of images<\/h3>\n\n\n\n<p>Free hosted images may provide an easy solution for integrating image data in HTML code. However, these methods may increase the image file size when doing this. For example, an encoding schema like Base64 will increase image sizes by an <a href=\"https:\/\/bunny.net\/blog\/why-optimizing-your-images-with-base64-is-almost-always-a-bad-idea\/#:~:text=Download%20size%20increase,also%20increases%20the%20download%20time.\">average of 25%<\/a>.<\/p>\n\n\n\n<p>Larger image sizes increase the time it takes to download pictures. This means images might be delayed when a recipient opens your email. It could even mean they miss seeing the image altogether.<\/p>\n\n\n\n<p>Slow image loading speeds are one of the biggest issues for bad website experiences and bounce rates. If your image futile sizes are too large and slow on your email signature, you can expect to deliver the same kind of bad user experience.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-extra-load-time-and-caching-issues\">Extra load time and caching issues<\/h3>\n\n\n\n<p>Your HTML emails can also face other slow loading and performance issues when you use a free image hosting provider.<\/p>\n\n\n\n<p>One of the major problems here is <a href=\"https:\/\/en.wikipedia.org\/wiki\/Cache_(computing)\" target=\"_blank\" rel=\"noreferrer noopener\">caching<\/a> issues. When a recipient opens your email, their browser will automatically cache the images locally and then load them from your disk when they open an email again.<\/p>\n\n\n\n<p>With the way free image hosting works, browsers are unable to store images locally. This means they\u2019ll need to continually fetch them from your server or CDN, which results in extra load time.<\/p>\n\n\n\n<p>There\u2019s also an extra layer of unnecessary work for browsers because they have to decode the encoded strings and images on free hosted platforms. Basically, this means images take longer to load, which can result in a negative user experience.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-questionable-image-quality\">Questionable image quality<\/h3>\n\n\n\n<p>You can never be entirely sure about the quality of free hosted images.<\/p>\n\n\n\n<p>The file format may change and affect the quality of the hosted images. This could make your email campaigns look lower quality, which could seriously impact their performance.<\/p>\n\n\n\n<p>You also can\u2019t always be sure of the consistency of the image quality when you use free hosted image providers.<\/p>\n\n\n\n<p>By using an email signature generator with its own hosted assets, you can ensure your images are always of consistently good quality on any email client.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-hosting-brand-assets-correctly\">Hosting brand assets correctly<\/h2>\n\n\n\n<p>If you want to ensure your email signature image works perfectly every time, then you\u2019ll probably want to stay away from free hosted images. This is why using the right email signature manager with <a href=\"https:\/\/www.bybrand.io\/manager\/storage\" target=\"_blank\" rel=\"noreferrer noopener\">powerful asset storage<\/a> is so important.<\/p>\n\n\n\n<p><a href=\"https:\/\/www.bybrand.io\" target=\"_blank\" rel=\"noreferrer noopener\">Bybrand<\/a> is the ideal solution to host your brand assets for email signatures.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"754\" height=\"394\" src=\"https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2023\/05\/cloudfront.png\" alt=\"Image hosting for email signatures with AWS.\" class=\"wp-image-14983\" style=\"width:566px;height:296px\" srcset=\"https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2023\/05\/cloudfront.png 754w, https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2023\/05\/cloudfront-300x157.png 300w, https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2023\/05\/cloudfront-150x78.png 150w, https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2023\/05\/cloudfront-390x204.png 390w\" sizes=\"auto, (max-width: 754px) 100vw, 754px\" \/><\/figure>\n<\/div>\n\n\n<p>With Bybrand\u2019s asset storage, you get advanced image management functionalities. This includes:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Safe storage of your assets and email signature data<\/li>\n\n\n\n<li>A single image gallery that you can access to insert images into your signature<\/li>\n\n\n\n<li>All email signature images are delivered with HTTPS for added safety<\/li>\n\n\n\n<li>An extensive free social icons stock image gallery to make it easier to customize your email signature<\/li>\n\n\n\n<li>The ability to easily crop and resize images to make your signature look more engaging<\/li>\n<\/ul>\n\n\n\n<p>So with a solution like this, you can assure your images are maintained in the best possible quality and format for easy use. The images can also be effortlessly applied to your email signature, which can be created and edited in a very user-friendly platform.<\/p>\n\n\n\n<p>This is not to mention the fact that you can use Bybrand to create email signatures for any kind of use case or industry. All you need to do is select a template from the extensive template gallery, update it with your brand assets and details, and save the signature.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-branded-email-signature-templates\">Branded email signature templates<\/h3>\n\n\n\n<p>Below are three examples of email signatures using branded images hosted correctly. With logo, icons, banner, and headshot of the works.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"316\" height=\"234\" src=\"https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2022\/11\/calendly-signatureTwo.png\" alt=\"Email signature with logo.\" class=\"wp-image-11476\" srcset=\"https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2022\/11\/calendly-signatureTwo.png 316w, https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2022\/11\/calendly-signatureTwo-300x222.png 300w, https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2022\/11\/calendly-signatureTwo-150x111.png 150w\" sizes=\"auto, (max-width: 316px) 100vw, 316px\" \/><\/figure>\n<\/div>\n\n\n<hr class=\"wp-block-separator has-css-opacity\"\/>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"480\" height=\"347\" src=\"https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2022\/12\/realestate-template-2041.png\" alt=\"Email signature with banner.\" class=\"wp-image-11531\" style=\"width:360px;height:260px\" srcset=\"https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2022\/12\/realestate-template-2041.png 480w, https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2022\/12\/realestate-template-2041-300x217.png 300w, https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2022\/12\/realestate-template-2041-150x108.png 150w, https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2022\/12\/realestate-template-2041-390x282.png 390w\" sizes=\"auto, (max-width: 480px) 100vw, 480px\" \/><\/figure>\n<\/div>\n\n\n<hr class=\"wp-block-separator has-css-opacity\"\/>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"317\" height=\"428\" src=\"https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2023\/01\/handwriting-signature.png\" alt=\"Email signature with employee photo.\" class=\"wp-image-11834\" srcset=\"https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2023\/01\/handwriting-signature.png 317w, https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2023\/01\/handwriting-signature-222x300.png 222w, https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2023\/01\/handwriting-signature-111x150.png 111w\" sizes=\"auto, (max-width: 317px) 100vw, 317px\" \/><\/figure>\n<\/div>\n\n\n<p><strong>Read also: <\/strong><a href=\"https:\/\/www.bybrand.io\/blog\/email-signature-examples\/\" target=\"_blank\" rel=\"noreferrer noopener\">53 examples of professional HTML signatures to use in your email today<\/a>.<\/p>\n\n\n\n<p>Then, you can apply the HTML email signature to your email client. You can even manage email signatures across an entire organization from one platform. This can save you a lot of time and effort while ensuring consistency across your brand communications.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-conclusion\">Conclusion<\/h2>\n\n\n\n<p>Image hosting is an important consideration to make when creating your email signature. Be sure to use a solution like Bybrand that offers safe and customizable asset storage. This makes it easier to create and manage high-quality email signatures across your brand.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-css-opacity\"\/>\n\n\n\n<div class=\"wp-block-media-text alignwide is-stacked-on-mobile is-vertically-aligned-center is-image-fill-element has-text-color\" style=\"color:#333333;grid-template-columns:20% auto\"><figure class=\"wp-block-media-text__media\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"536\" src=\"https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2026\/05\/signature-block-footer3-1024x536.png\" alt=\"Signature footer\" class=\"wp-image-28046 size-full\" style=\"object-position:5% 51%\" srcset=\"https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2026\/05\/signature-block-footer3-1024x536.png 1024w, https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2026\/05\/signature-block-footer3-300x157.png 300w, https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2026\/05\/signature-block-footer3-150x79.png 150w, https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2026\/05\/signature-block-footer3-768x402.png 768w, https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2026\/05\/signature-block-footer3-390x204.png 390w, https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2026\/05\/signature-block-footer3-820x429.png 820w, https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2026\/05\/signature-block-footer3-1180x618.png 1180w, https:\/\/www.bybrand.io\/blog\/wp-content\/uploads\/2026\/05\/signature-block-footer3.png 1200w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure><div class=\"wp-block-media-text__content\">\n<h3 class=\"wp-block-heading\" id=\"h-create-your-first-email-signature-with-bybrand\">Create your first email signature with Bybrand<\/h3>\n\n\n\n<p>Bybrand offers the ability to generate, administer, and distribute essential email signatures for your employees.<\/p>\n\n\n\n<div class=\"wp-block-buttons is-layout-flex wp-block-buttons-is-layout-flex\">\n<div class=\"wp-block-button\"><a class=\"wp-block-button__link has-white-color has-text-color has-background has-link-color wp-element-button\" href=\"https:\/\/app.bybrand.io\/auth\/create\" style=\"background-color:#0d423e\" target=\"_blank\" rel=\"noreferrer noopener\">Start a free trial<\/a><\/div>\n<\/div>\n\n\n\n<p>Or <a href=\"https:\/\/www.bybrand.io\/\">get more information<\/a>.<\/p>\n<\/div><\/div>\n\n\n\n<p><\/p>\n","protected":false},"excerpt":{"rendered":"The right image hosting for email signatures is essential for a positive brand impression. Learn how to choose the best option for your business.\n","protected":false},"author":4,"featured_media":15003,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[87],"tags":[],"class_list":{"0":"post-14991","1":"post","2":"type-post","3":"status-publish","4":"format-standard","5":"has-post-thumbnail","7":"category-tips"},"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.6 (Yoast SEO v27.6) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Why you need good image hosting for your HTML email signature<\/title>\n<meta name=\"description\" content=\"Free image hosting might seem practical, but it can certainly cause some issues. 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